Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Assistant providing strategic support to the General Manager and Country Leadership Team in a diagnostics company. Coordinating meetings, travel, and organizational engagement.
Responsibilities
- Manage complex calendars for the General Manager, scheduling meetings across business priorities.
- Coordinate internal and external stakeholder engagements, including client meetings, site visits, and operational reviews.
- Draft, edit, and format executive-level communications, presentations, and reports with precision and professionalism.
- Support the planning and execution of regular CLT meetings, offsites, and strategic forums.
- Assist in the preparation of operational reviews, KPIs, and performance update materials.
- Track and follow up on key actions, decisions, and project deadlines within the CLT.
- Organize international travel for the General Manager, including itineraries, accommodations, and local logistics.
- Manage travel budgets and expense reports in line with Unilabs policies and approval workflows.
- Assist with the coordination of cross-functional projects where needed.
- Maintain updated records, databases, and filing systems for efficient access to information.
- Act as a point of contact for sensitive or urgent matters, ensuring alignment and continuity when leaders are traveling or unavailable.
- Organizer of activities for the organisation
- Key initiator on office related topics
- Connector to the wider organisation and sensor of the mood in the team
Requirements
- Minimum 7–10 years of experience supporting senior executives, ideally in operations or within a multinational, healthcare, or logistics-related organization.
- Proven success in supporting C-level or senior operational leaders in a complex, matrix environment.
- Excellent organizational, prioritization, and multitasking skills in fast-paced environments.
- Shows strong strategic insight by filtering relevant information and detecting patterns
- Strong written and verbal communication skills in both Dutch and English
- High emotional intelligence, with the ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite, Teams, SharePoint, and other enterprise productivity tools.
- Proactive, resourceful, and capable of working independently under pressure.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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