Executive Assistant supporting Senior Executive Directors at Deloitte. Responsible for managing schedules, handling confidential materials, and coordinating travel logistics in Singapore.
About the role
- Executive Assistant supporting the Founder of Unify America in a mission-driven environment. Managing schedules, travel, and relationships to enhance productivity and impact.
Responsibilities
- Expertly manage a complex and shifting calendar, prioritizing meetings, resolving conflicts, and ensuring Harry remains on schedule.
- Coordinate meetings by proactively suggesting dates, managing 'holds,' and sending detailed calendar invites.
- Coordinate all aspects of travel (domestic and potentially international), including booking flights, hotels, and local transportation.
- Ensure all meeting logistics are confirmed the day prior (location, time, address, etc.).
- Partner in Relationship Management by being aware of and keeping track of Harry's network.
- Sit in on select meetings with Board Members, Investors and other partners to take notes and track action items.
- Handle select personal tasks, including coordinating personal appointments and sourcing external service providers.
Requirements
- Significant experience (3+ years) as an Executive Assistant supporting a C-suite executive, founder, or principal in a high-intensity environment.
- A strong relationship-building mindset—you like meeting folks, getting to know their preferences, and anticipating their needs before they arise - and a proactive approach to your role.
- Exceptionally organized with strong attention to detail, particularly in calendar and data management.
- Proficient in Google Calendar, HubSpot (or similar CRM), Fireflies (or similar transcription service), and comfortable learning and using new tools (like ChatGPT for drafting/editing communications).
- Capable of handling confidential information with discretion and maturity.
- Excellent written and verbal communication skills, with an ability to mirror Harry’s friendly, professional tone.
Benefits
- Medical, dental, and vision insurance.
- 401k match up to 5%.
- Health and wellness reimbursement.
- Internet and phone reimbursement.
- A healthy, appreciative, feedback-driven workplace.
- Flexible, self-managed PTO.
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