Executive Assistant at a leading media agency in Germany managing internal operations and supporting strategic initiatives. Focusing on efficiency and project management to improve workflow and collaboration.
CS
Hybrid Executive Assistant – Assistant to the Executive Management
Posted 2 months ago
About the role
- Executive Assistant supporting management at Cosmo Beauty Brand House. Responsible for organizing and facilitating communication between stakeholders and internal teams in a hybrid setting.
Responsibilities
- Comprehensive organizational, administrative and personal support for the executive management
- Planning and coordination of appointments, meetings, business travel and confidential matters
- Preparation, review and follow-up of documents, contracts, presentations and reports
- Acting as the communication interface between executive management, internal departments, external partners, law firms and clients
- Support with legal and administrative matters
- Coordination of internal and external communication on behalf of the executive management
- Ensuring a professional, discreet and confident representation of executive management both internally and externally
Requirements
- Minimum of 2 years’ professional experience in a comparable role, ideally in an international environment
- Excellent German skills (min. C1) and good English skills, both written and spoken; Polish language skills are an advantage
- Experience working with law firms or on legal matters is desirable
- Completed training or degree in law, business law, business administration or a comparable qualification
- Excellent organizational skills, discretion, initiative and a strong sense of responsibility
- Reliable, structured and solution-oriented working style with a clear sense of priorities
- Confident user of MS Office and digital tools
- Professional demeanor and enjoyment of collaborating with various stakeholders at management level
Benefits
- Corporate benefits program
- Subsidy for public transport or other non-cash benefit solutions (edenred)
- Employee referral program
- Regular company and team events
- Flat hierarchies and exciting projects
- Beautiful office in the heart of Berlin with good transport connections
- Free beverages and coffee
- Employee discounts
- Responsibility from day one
- Opportunity to actively help shape the brand’s development as part of a committed team
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant managing schedules and logistics for C - suite executives in an AI startup. Coordinating events and supporting leadership teams across global operations from SF headquarters.
Personal Assistant providing administrative support to executive leadership at a fast - growing lead generation marketing company. Responsible for managing schedules, logistics, and maintaining confidentiality.
Fachkraft zur Prüfung der Rechnungen für Privatpatienten in einer Klinik für Psychiatrie und Psychotherapie. Unterstützung der Ärztinnen und Ärzte bei der korrekten Abrechnung der erbrachten Leistungen.
Executive Assistant providing high - level administrative support to HR and legal executives at Switch. Coordinating schedules, meetings, and handling sensitive information in a fast - paced environment.
FA
Chargé(e) de coordination et de développement pour une formation Secrétaires Assistant(e)s Médico - Administratif(ve)s. Rattaché(e) au Directeur de campus, sélectionnant candidats et accompagnant apprenants en milieu médical.
Executive Assistant providing key administrative support to CFO and COO at Cambria. Managing calendars, travel arrangements, and project assistance for efficient operations.
Secretary Specialist at Florida Department of Children and Families performing routine clerical tasks and supporting case management functions. Handling inquiries, correspondence, and record maintenance.
Executive Assistant supporting the CEO with organizing and prioritizing work tasks while ensuring effective communication. Involves hybrid work in a modern company.
Executive Assistant supporting CEO and Executive Leadership Team at QS, enhancing effectiveness and driving impact in international higher education services.