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Sekretär*in/Teamassistenz in Teilzeit für die Forschungsabteilung Plankton - und Mikrobielle Ökologie. Unterstützung in administrativen Tätigkeiten sowie bei Veranstaltungen und Workshops.
About the role
- Executive Assistant managing calendars and communications for Duetti's leadership team. Engaging in strategic initiatives within a fast-paced music finance environment.
Responsibilities
- Provide day-to-day executive support to the CEO, COO and other key leaders, serving as a trusted partner and primary point of coordination
- Own and manage complex, ever-changing calendars across multiple time zones, balancing internal priorities, external meetings, and focused work time
- Coordinate domestic and international travel, including detailed itineraries, accommodations, logistics, and expense tracking
- Manage inbound communications (email, messages, calls), triaging priorities and drafting responses when appropriate
- Prepare, edit, and distribute presentations, memos, and briefing materials
- Organize and support executive-level meetings, including agendas, notes, and follow-up action items
- Act as a liaison between the CEO and senior company leaders and internal teams, investors, partners, and external stakeholders
- Support cross-functional initiatives, special projects, and company-wide efforts as needed
- Handle confidential and sensitive information with the highest level of discretion
Requirements
- 1–3 years of professional experience (internships and strong early-career experience welcome)
- Exceptional organizational and time-management skills with the ability to manage competing priorities
- Demonstrated high-achievement in academic, professional, or extracurricular environments
- Strong written and verbal communication skills with meticulous attention to detail
- Proven ability to anticipate needs, think ahead, and operate with minimal direction
- Comfort using modern productivity tools (Google Workspace, Slack, calendar systems)
- High level of professionalism, discretion, and reliability
- Calm, proactive, and solutions-oriented in fast-moving environments
- Strong interest in the music, media, or creator economy ecosystem
Benefits
- healthcare coverage
- flexible paid time off
- hybrid work model
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