Hybrid Executive and Personal Assistant

Posted last month

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About the role

  • Manage calendars, reply to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries.
  • Conduct research (vendors, tools, market info, personal) and prepare summaries, calculations or spreadsheets.
  • Track and process expenses, invoices, and receipts; maintain simple financial records.
  • Draft, edit, and format documents, presentations, and PDFs as needed.
  • Handle email and occasional phone communication/errands on behalf of the executive, ensuring timely follow-ups.
  • Draft, update, and post jobs for various roles as needed.
  • Run occasional in-person errands in Mumbai (banks, deliveries, collecting documents) and support e-commerce tasks (ordering, receiving, returns).
  • Assist with personal and family scheduling, reservations, event coordination, and accompany family to appointments when needed.
  • Arrange travel, reservations, transportation, hotels, and other logistics.
  • Research and liaise with local vendors and service providers; compare options and negotiate where appropriate.
  • Manage small projects end-to-end, coordinate with freelancers or translators as needed.
  • Maintain organized records of vendors, contracts, digital and physical documents.
  • Prepare weekly task and progress updates for the executive and coordinate with other executive staff.
  • Proactively anticipate needs and propose solutions to save time and improve efficiency.

Requirements

  • Bachelor’s degree required; preference for graduates from strong universities in India.
  • 6 months to 3 years of experience as an Executive Assistant, Personal Assistant, or similar administrative/coordination role.
  • Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive).
  • Comfort with Microsoft Office tools (Excel, PowerPoint, Word).
  • Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools).
  • Excellent written and spoken English; ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors and partners.
  • Exceptional attention to detail and ability to juggle multiple tasks (research, scheduling, expense tracking, errands).
  • Proactive problem-solving and ability to own outcomes.
  • High degree of integrity; ability to handle sensitive personal and business information with confidentiality.
  • Comfortable balancing executive tasks and personal support tasks (occasional errands, coordination for family).
  • Based in Mumbai and willing to travel within the city for in-person errands.
  • May be required to partially match the executive's hours (usually EST, sometimes IST).
  • Willingness to travel occasionally (domestic/international) when required.
  • Bonus (nice to have): familiarity with bookkeeping basics, experience coordinating with service providers or vendors, prior exposure to startups or consulting.

Benefits

  • Above market salary.
  • Health insurance & gym reimbursement of INR 6,000 per month.
  • Premium subscriptions required to perform well (ChatGPT, etc).
  • Work remotely (most of the time).
  • Paid Time Off.
  • Performance‑based bonuses (at the discretion of the Manager).
  • Exposure to the inner workings of a large Silicon Valley startup and its leadership and operations.
  • Potential travel.

Job title

Executive and Personal Assistant

Job type

Experience level

Junior

Salary

₹70,000 - ₹90,000 per month

Degree requirement

Bachelor's Degree

Location requirements

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