About the role

  • Provide administrative support to the Chief Manufacturing and Supply Chain Officer (CMSO)
  • Organise meetings, document management, organising travel and assisting with expense claims
  • Manage the CMSO's email, correspondence and occasional data entry
  • Ensure that key records are maintained and communications are shared within the required timeframes
  • Organise the CMSO's calendar; set up meetings and important departmental events
  • Assist with a range of administrative and clerical duties including scanning and archiving documents and recovering batch records
  • Other duties as directed

Requirements

  • Demonstrated experience in a role requiring a high level of trust and confidentiality
  • Punctual, reliable, and available to work from the office (Port Melbourne) at least 4 days per week
  • Strong interpersonal skills with the confidence to engage with team members and business partners at all levels
  • Ability to act as a gatekeeper and manage issues diplomatically and calmly
  • Physically capable of walking, using stairs, bending, lifting, and carrying items
  • Excellent English communication skills
  • Able to read, write, and relay messages clearly, while maintaining confidentiality
  • Ability to work independently under general direction within a small, diverse team
  • Skilled at managing multiple tasks, prioritising effectively, and meeting deadlines
  • Flexible and adaptable to changing priorities and processes
  • Advanced computer literacy, including strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and videoconferencing tools

Benefits

  • Dynamic work environment and opportunity to contribute to ground-breaking projects
  • Career development opportunities and unlimited access to online learning
  • Rewards platform with access to discounts at over 450+ Australian retailers
  • Paid parental leave for primary and secondary carers
  • Nurture Days

Job title

Executive Assistant

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

High School Diploma

Location requirements

Report this job

See something inaccurate? Let us know and we'll update the listing.

Report job