Hybrid Executive Assistant

at PolyNovo Limited

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Port Melbourne, Australia

About the role

• Executive Assistant providing operational support to the Chief Manufacturing and Supply Chain Officer at PolyNovo, a medical technology company in Port Melbourne. Involves managing tasks, communications, and administrative duties to ensure team efficiency.

Responsibilities

• Provide administrative support to the Chief Manufacturing and Supply Chain Officer (CMSO)
• Organise meetings, document management, organising travel and assisting with expense claims
• Manage the CMSO's email, correspondence and occasional data entry
• Ensure that key records are maintained and communications are shared within the required timeframes
• Organise the CMSO's calendar; set up meetings and important departmental events
• Assist with a range of administrative and clerical duties including scanning and archiving documents and recovering batch records
• Other duties as directed

Requirements

• Demonstrated experience in a role requiring a high level of trust and confidentiality
• Punctual, reliable, and available to work from the office (Port Melbourne) at least 4 days per week
• Strong interpersonal skills with the confidence to engage with team members and business partners at all levels
• Ability to act as a gatekeeper and manage issues diplomatically and calmly
• Physically capable of walking, using stairs, bending, lifting, and carrying items
• Excellent English communication skills
• Able to read, write, and relay messages clearly, while maintaining confidentiality
• Ability to work independently under general direction within a small, diverse team
• Skilled at managing multiple tasks, prioritising effectively, and meeting deadlines
• Flexible and adaptable to changing priorities and processes
• Advanced computer literacy, including strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and videoconferencing tools

Benefits

• Dynamic work environment and opportunity to contribute to ground-breaking projects
• Career development opportunities and unlimited access to online learning
• Rewards platform with access to discounts at over 450+ Australian retailers
• Paid parental leave for primary and secondary carers
• Nurture Days