Hybrid EV Partnerships Coordinator

at Club Assist

• Job title: EV Partnerships Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Melbourne, Australia

About the role

• EV Partnerships Coordinator managing tenders and partner proposals for Chargefox's EV charging network. Ensuring coordination across sales, partnerships, and administrative tasks.

Responsibilities

• Coordinate and manage the preparation and submission of government and commercial tenders.
• Maintain an up-to-date register of upcoming opportunities and submission deadlines.
• Collaborate with stakeholders across legal, finance, operations, and marketing to compile tender inputs.
• Prepare pitch decks, commercial proposals, and agreements under guidance from the Head of EV Partnerships.
• Maintain a CRM system and sales pipeline reporting to ensure visibility of deal stages and partner engagement.
• Review and triage upcoming opportunities via tender and sales portals
• Manage incoming leads and liaise directly with site hosts and the Chargefox operations team to support a streamlined partner onboarding experience for new site hosts and infrastructure partners.
• Support the development of process improvements to improve partner onboarding and re-contracting experiences.
• Ensure accuracy and consistency across all contracts, sales documents, and partner communication.
• Track and report on key sales and partnership metrics, including site performance and revenue contribution.
• Liaise with cross-functional teams (Product, Legal, Operations) to support project implementation.
• Schedule and manage key meetings, partner touchpoints, and follow-ups on behalf of the Head of EV Partnerships.

Requirements

• 3+ years’ experience in tenders, sales administration, or business support, ideally in infrastructure, energy, or mobility sectors.
• Proven experience managing documentation, reporting and cross-functional coordination in a fast-paced environment.
• Strong attention to detail and excellent written communication skills.
• Ability to represent AMS and liaise with external partners
• High proficiency in Microsoft Office Suite, CRM tools (e.g. Salesforce, HubSpot), and tender portals.
• Ability to manage multiple projects simultaneously and work to tight deadlines.
• A proactive, collaborative mindset and passion for sustainability and the EV sector