Hybrid Employee Experience Executive – HR Executive

at LUXASIA

• Job title: Employee Experience Executive – HR Executive
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Kuala Lumpur, Malaysia

About the role

• Employee Experience Executive managing payroll operations for LUXASIA, a leading beauty brand in Asia Pacific. Focused on compliance and enhancing employee engagement in Malaysia.

Responsibilities

• Maintain accurate employee payroll data including commissions, overtime, allowances, and deductions
• Calculate and validate leave encashments, bonus payouts, and statutory contributions
• Review payroll reports against staff movements and stakeholder updates
• Manage statutory compliance and ensure timely submissions to EPF (Employees Provident Fund), SOCSO (Social Security Organisation), EIS (Employment Insurance System), LHDN (Inland Revenue Board of Malaysia) – including PCB, CP21 (departure) and CP22A (cessation) and HRDC (Human Resource Development Corporation)
• Process accurate GL (General Ledger) entries and prepare bank files for payroll disbursement
• Prepare and distribute statutory reports such as EA forms, CP8D, and other annual returns
• Manage onboarding payroll setup and leave forfeiture processing in line with company policies
• Maintain organized records and filing of payroll-related documents
• Keep updated on payroll legislation, system changes, and compliance updates
• Act as HR partner to department heads, providing advice aligned with business needs
• Manage the full employee lifecycle; onboarding, employee relations, engagement, retention, and exit processes
• Support workforce planning, recruitment, and propose compensation packages for local roles
• Drive performance management processes, including KPI setting and year-end reviews
• Support talent development initiatives, employee engagement projects, and HRDC training claims
• Contribute to continuous improvement projects in Training & Engagement
• Ensure smooth onboarding integration and promote a culture consistent with company values (R.E.S.P.E.C.T)

Requirements

• Bachelor’s Degree in Human Resources, Accounting, Business Administration, or related field.
• 2–4 years’ experience in HR operations and payroll management, preferably in Malaysia
• Strong understanding of Malaysian statutory compliance (EPF, SOCSO, EIS, LHDN, HRDC)
• Proficient in payroll systems (eg. SAP, Workday, or equivalent) and Microsoft Excel
• Detail-oriented, with strong analytical and problem-solving skills
• Excellent communication and interpersonal skills; ability to work with multiple stakeholders
• Ability to manage sensitive information with a high degree of confidentiality