Administrative Assistant in the Family Assistance sector providing support to the Executive Board with financial operations and documentation. Involves administrative tasks and compliance monitoring.
About the role
- Backoffice Manager overseeing accounting processes for Inway Systems' clients in Germany, interacting closely with backoffice teams and ensuring smooth operations.
Responsibilities
- Close collaboration with the back-office teams at our sites to ensure smooth commercial/administrative processes
- Independent execution of accounting tasks, in particular preparatory bookkeeping, document management, and support for month-end and year-end closings
- Preparation of service reports and invoices for our clients, including verification, allocation, and timely dispatch
- Responsibility for travel expense accounting, including verification of receipts and internal chargebacks
- Review and settlement of time tracking for all employees at the site
- Maintenance and management of billing-related data in Microsoft Dynamics 365
- Handling general company correspondence and supporting administrative processes
Requirements
- Completed commercial vocational training (e.g., industrial clerk, office clerk, or tax clerk) or a business degree with a focus on accounting/finance
- Solid knowledge of accounting, ideally with experience in preparatory bookkeeping and financial accounting
- Confident use of ERP systems, preferably Microsoft Dynamics 365
- Experience in travel expense accounting, time tracking, and preparation of service records and outgoing invoices
- Good understanding of commercial processes and a structured, independent, and meticulous working style
- Confident use of MS Office, especially Excel
- Very good German language skills (spoken and written); English skills are an advantage
- Team player, reliable, and a high level of discretion and sense of responsibility
Benefits
- A long-term position with varied and diverse responsibilities
- Individual onboarding supported by a personal mentor
- On-site massages and subsidies for fitness and sports activities
- Attractive compensation and tailored benefits with a strong focus on an inspiring company culture
- A friendly, motivated team with a commitment to excellence and success
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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