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Seminaris HotelsAssistant Front Office Manager
Assistant Front Office Manager at hotel in Berlin enhancing guest relationships and supporting team operations. Responsible for check - in/check - out processes and solving guest issues effectively.
About the role
- Oversee day-to-day operations of the Menlo Park office, ensuring a clean, organized, and well-stocked workspace; work with building management on office and common space issues
- Receive, process, and distribute incoming/outgoing mail and deliveries
- Coordinate daily lunch orders, manage office supply inventory, and handle vendor relationships
- Plan and execute office events, team gatherings, and offsites, including logistics, scheduling, and vendor coordination
- Provide administrative support to at least two executives, including scheduling, travel arrangements, expense reporting, and ad hoc tasks
- Act as the first point of contact for visitors and help foster a welcoming and professional office environment
Requirements
- 1–3 years of administrative, office management, or related experience (internships or part-time roles considered)
- Proactive, solutions-oriented, and ability to take initiative on administrative and operational projects
- Highly organized with strong attention to detail
- Excellent communication and interpersonal skills
- Comfortable balancing multiple tasks and priorities
- Proficient in Google Workspace (Docs, Sheets, Calendar)
- Reliable, resourceful, and able to maintain confidentiality
- Ability to work at least 3 days per week in the Menlo Park, CA office
Benefits
- Competitive compensation
- Medical, dental, and vision coverage—100% paid for you and your dependents
- Flexible PTO + 11 company holidays
- 401(k) with company match
- Free lunch everyday and fully-stocked micro kitchens and coffee/tea bar
- Generous parental leave (16 weeks for birthing parents, 8 weeks for all others)
- Short- and long-term disability, life insurance, and more
- Annual learning & development stipend
- Remote-first culture with occasional in-person gatherings
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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Seminaris HotelsAssistant Front Office Manager – m/f/d
Assistant Front Office Manager overseeing guest relations and supporting team guidance in a hotel setting. Focusing on guest satisfaction and financial management.
ED
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