Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Administrative Coordinator managing calendar, operations, and projects for Start Early Illinois. Engaging with internal teams and stakeholders to support initiatives and strategic planning.
Responsibilities
- Manage the Executive Director of Illinois calendar and operations needed to support effective implementation of services, grants, and stakeholder management support.
- Assist with the internal coordination of Start Early staff supporting EHSN, IPT, REVAL, HVDN and PLN.
- Facilitate and coordinate the planning, execution, and monitoring of project contracts, workplans, timelines, and priorities for internal and external partners, utilizing operational tools such as the MS Office suite, Smartsheet, Salesforce and Concur.
- Provide high-level support to project directors and cross-functional teams in overall strategy, operations, and management.
- Engage with internal and external stakeholders to support initiatives, planning, facilitating, supporting meetings and events.
- Develop written and visual materials to articulate the scope, impact, and details of Start Early's strategy in a variety of formats (e.g., decks, memos, grant reports, fact sheets, etc.) for internal and external audiences.
- Proactive management of projects to ensure effective stewardship of various initiatives across Start Early Illinois.
Requirements
- Bachelors in Social Sciences, Communications, or related degree.
- Minimum of 2-4 years of related experience required.
- 2+ years of executive support
- Passion for closing the opportunity gap and understanding of the challenges involved in this work.
- Commitment to staying proximate to the problems we are working to solve for Illinois children and families
- Deep commitment to and experience in advancing diversity, racial equity, and inclusion into organizational routines and practices is required
- Experience in operations, skilled in managing processes well to ensure a positive experience for stakeholders involved
- Ability to effectively establish and maintain effective relationships with customers and gain their trust and respect
- Excellence in working and communicating with a wide range of people from diverse backgrounds internally and externally
- Track record of strategic thinking.
- Ability to see the big picture, synthesizing an array of information and identifying paths forward
- Comfort and experience in handling risk and uncertainty to move work forward
- Ability to work in a fast-paced environment with high level of attention to detail
- Ability to be nimble, changing priorities in response to shifts in the work.
- Knowledge of and/or ability to quickly learn, and utilize operational systems (e.g., MS Office suite, Smartsheet, Salesforce, Workday Adaptive Planning, etc.)
Benefits
- Comprehensive Health Plans
- Commitment to Diversity & Inclusion
- Holistic Wellness Program
- Professional Development Program
- 401k Contribution
- Paid Volunteer Days
- 6 months paid parental leave
- much more.
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