About the role

  • Proactively maintain daily calendars for multiple business partners
  • Initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination
  • Manage large, complex meetings at various locations and of various sizes
  • Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed
  • Coordinate and arrange travel, including more complex travel (e.g., international, multi ‐ city travel) for business partners including (but not limited to) air, hotel and rental car
  • Manage business partners’ passport and visa for international travel
  • Process complex expense reports (i.e. multi ‐ currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner
  • Adapt to change quickly as the ASC Leadership Team rolls out guidance and tools for streamlining administrative work
  • Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own
  • Attend various business meetings as needed to understand the business area and priorities
  • Attend ASC team meetings as assigned or directed
  • Create and edit documents, spreadsheets and presentations
  • Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites
  • Assist with administrative tasks in pre ‐ boarding and onboarding of new employees to the area as requested by the ASC manager and/or business partners
  • Identify innovative techniques to increase productivity across the team
  • Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office
  • Handle additional administrative support or special projects as assigned by the Manager

Requirements

  • Associates degree or High School Diploma with 2 years administrative or technical experience
  • Minimum of three years of experience as an Administrative Assistant in a professional environment or in an administrative/office management/coordinator position
  • Qualified applicants must be authorized to work in the United States on a full-time basis
  • Strong Interpersonal and organization skills
  • Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.)
  • Ability to work independently with a high level of self-management in a dynamic work environment
  • Ability to adapt to change and process improvements
  • Ability to prioritize and seek guidance when multiple and competing priorities arise
  • Excellent written and verbal communication skills
  • Must be able to maintain confidential information
  • Fluent in English
  • Knowledge of SharePoint collaboration site maintenance
  • Knowledge of Concur Travel and Expense Reporting

Benefits

  • Eligibility to participate in a company-sponsored 401(k)
  • Pension
  • Vacation benefits
  • Eligibility for medical, dental, vision and prescription drug benefits
  • Flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts)
  • Life insurance and death benefits
  • Certain time off and leave of absence benefits
  • Well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities)

Job title

Administrative Assistant

Job type

Experience level

Mid levelSenior

Salary

$17 - $34 per hour

Degree requirement

Associate's Degree

Location requirements

Report this job

See something inaccurate? Let us know and we'll update the listing.

Report job