Proactively maintain daily calendars for multiple business partners
Initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination
Manage large, complex meetings at various locations and of various sizes
Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed
Coordinate and arrange travel, including more complex travel (e.g., international, multi ‐ city travel) for business partners including (but not limited to) air, hotel and rental car
Manage business partners’ passport and visa for international travel
Process complex expense reports (i.e. multi ‐ currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner
Adapt to change quickly as the ASC Leadership Team rolls out guidance and tools for streamlining administrative work
Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own
Attend various business meetings as needed to understand the business area and priorities
Attend ASC team meetings as assigned or directed
Create and edit documents, spreadsheets and presentations
Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites
Assist with administrative tasks in pre ‐ boarding and onboarding of new employees to the area as requested by the ASC manager and/or business partners
Identify innovative techniques to increase productivity across the team
Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office
Handle additional administrative support or special projects as assigned by the Manager
Requirements
Associates degree or High School Diploma with 2 years administrative or technical experience
Minimum of three years of experience as an Administrative Assistant in a professional environment or in an administrative/office management/coordinator position
Qualified applicants must be authorized to work in the United States on a full-time basis
Strong Interpersonal and organization skills
Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.)
Ability to work independently with a high level of self-management in a dynamic work environment
Ability to adapt to change and process improvements
Ability to prioritize and seek guidance when multiple and competing priorities arise
Excellent written and verbal communication skills
Must be able to maintain confidential information
Fluent in English
Knowledge of SharePoint collaboration site maintenance
Knowledge of Concur Travel and Expense Reporting
Benefits
Eligibility to participate in a company-sponsored 401(k)
Pension
Vacation benefits
Eligibility for medical, dental, vision and prescription drug benefits
Flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts)
Life insurance and death benefits
Certain time off and leave of absence benefits
Well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities)
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