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BenevaAdministrative Assistant
Administrative Assistant providing proactive administrative support to corporate executives. Managing schedules, organizing events, and handling confidential documentation for the company.
About the role
- Provide senior level administrative support, advice and guidance on key initiatives and policies
- Reviews and directs incoming correspondence, telephone calls and initiates responses
- Manages and schedules daily appointments and activities; arranges meetings and business travel
- Recognizes priorities and organizes the daily schedule accordingly
- Coordinates daily administrative operation by organizing workload priorities
- Provides effective work direction, training and guidance and acts as a resource to support staff as required
- Handles, prioritizes and/or redirects inquiries and/or provides information and guidance
- Ensures and checks the efficient and correct preparation and processing of documents
- Performs highly independent, specialized administrative tasks
- Maintains strict confidentiality at all times
- Prepares agendas, takes/transcribes minutes and follows-up on action required
- Develops, operates and maintains an effective record/retrieval system for the office
Requirements
- Extensive experience providing administrative support to senior management
- Extensive experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.)
- Considerable experience in planning and organizing appointments, meetings, conferences, and special events in a fast-paced environment
- Considerable experience in the handling of confidential material and preparation and drafting of standard correspondence and reports
- Highly developed customer service and interpersonal skills
- Strong analytical and problem-solving skills
- Excellent communication skills, both orally and in writing
- A strong command of grammar and writing skills for the purpose of proof reading and editing
- Excellent organizational and time management skills
- Considerable knowledge of municipal operations that may include but is not limited to council proceedings and Freedom of Information
- Must be resourceful, adaptable and possess a high degree of initiative
- Ability to prioritize multiple tasks and manage interruptions
Benefits
- Professional development opportunities
- Hybrid Work Program
- Equity, Diversity and Inclusion commitment
- Barrier-free and accessible employment practices
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