executive-assistant

univie innovation is part of the University of Vienna, which has been a prominent educational institute since 1365. It employs over 10,000 people who collaboratively address the challenges of tomorrow through diverse research, teaching, and service offerings. The organization provides a work environment that encourages personal growth and societal contribution, welcoming applications for various roles in research, administration, and IT.

The Technology Transfer & Entrepreneurship team at the University of Vienna supports the valorisation of know-how and new research results to boost innovation for the benefit of society. On this page we’ll provide information about new collaborations and licensing opportunities for industry partners as well as activities and successes of our entrepreneurship community. The University of Vienna, founded in 1365, is one of the oldest and largest universities in Europe: around 10,600 employees work at 20 faculties and centers, including around 7,500 scientists. Currently, the University of Vienna has 84.600 national and international students enrolled in 186 degree programmes. For its cutting-edge research in the natural and life science as well as the humanities and social science the University of Vienna is regularly ranked among the best universities in the world.

univie innovation

• You will support the academic staff in organizing and administering their research, teaching and examination activities.
• You will serve as the central point of contact and handle correspondence in German and English with all interfaces (internal team, university departments, project partners, students, etc.).
• You will organize meetings, guest lectures, conferences and symposia.
• You will arrange business travel and assist with travel expense claims.
• You will assist with maintaining the institute’s website.
• You will look after visiting scholars.
• You will support the team with onboarding new employees.

Secretary

Sekretär*in für die Rechtswissenschaftliche Fakultät an der Universität Wien. Unterstützung des Administrationsteams bei Personal, Budget und Lehrorganisation.

qtlabs - Quantum Technology Laboratories GmbH is an Austrian SME founded in 2017 that designs, develops and integrates free-space and satellite-based quantum communication systems. Building on decades of research linked to Nobel Prize–winning work, the company supplies optical ground stations, adaptive optics, faint-pulse and entangled-photon sources, quantum receivers and end-to-end QKD solutions, and also offers consulting, custom services and training for optical and quantum space communication. qtlabs supports mission integration, satellite downlinks and turnkey optical-communication systems for space and terrestrial secure communication applications.

Quantum cryptography is the most mature technology of the new era. It’ll secure public and private infrastructure based on nature’s fundamental law if implemented in the right way. qtlabs develops designs and prototypes for the technical implementation of quantum encryption into your infrastructure. We are committed to understanding our customers’ business case and derive and adapt quantum protocols and requirements for devices to fulfill the actual needs.

If you are looking for expertise in quantum communication we are your natural partner.

*We have been dealing with quantum communication since basic science has become a matter of application.
*We have broken several world records in our previous academic careers over the last 20 years, and many still hold.
*In our previous academic career, we have successfully demonstrated satellite down links. To date (2023), these down links still represent the only successful demonstrations outside of China.

qtlabs - Quantum Technology Laboratories GmbH

• You’ll work side-by-side with the CEO on strategy, operations, and international partnerships.
• You’ll manage the CEO’s mail and calendar: priorities, meetings, travel, and stakeholder communication across multiple countries.
• You’ll prepare strategic briefings, follow up on decisions, and ensure plans are executed.
• You’ll organize and attend key international meetings, events, and site visits — travel will be part of the role.
• You’ll manage communications and structure information flow.
• You’ll work closely with the CEO, with the long-term goal of gaining deep strategic insight and developing comparable entrepreneurial thinking and decision-making competence.

Executive Assistant to the CEO

Executive Assistant to the CEO in a quantum tech company influencing strategy and operations while managing international partnerships and communication. Requires highly motivated and organized professional with strong language skills.

Quantum Technologies GmbH is a company developing patented quantum sensing technologies that translate quantum mechanics principles into practical precision measurement products. They focus on advanced quantum sensors and measurement solutions aimed at enabling new applications across multiple markets, serving industrial and research customers seeking higher accuracy and novel sensing capabilities.

Quantum Technologies GmbH

• You’ll work side-by-side with the CEO across strategy, operations, and international partnerships.
• You’ll get a front-row seat to what it takes to scale a company and over time, you’ll take real ownership in driving that growth.
• You’ll manage complexity, shape communication, and help turn ideas into actions.
• You'll own the CEO’s mail/agenda: priorities, meetings, travel, and stakeholder communication across multiple countries.
• You'll prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
• You'll organize and join key international meetings, events, and site visits - travel will be part of your adventure.
• You'll support and gradually co-lead projects that move the company forward. Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.

Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep-tech ecosystem in quantum technology with global partnerships.

woom is a Vienna-founded maker of lightweight, child-specific bikes and cycling gear designed for toddlers and children. The company engineers bikes in multiple sizes (12"–26") plus balance bikes, helmets, accessories and spare parts, and sells directly to families through its online store and dealer network in 37+ countries. woom emphasizes safety, child-friendly ergonomics, award-winning design and a service ecosystem (warranty, spare parts, dealer locator, Riders Club) to inspire kids to enjoy cycling.

woom is an international manufacturer of bikes for children and teenagers with its headquarters in Klosterneuburg, outside of Vienna. The company was founded in 2013 by Christian Bezdeka and Marcus Ihlenfeld in a garage in Vienna. After a long and fruitless search for the perfect bike for their children, the two bike-loving fathers decided to take matters into their own hands and design a bike themselves: zooming in on a low weight, timeless designs, high-quality components, and child-specific geometry. 
In just a few years woom went from little-known brand to market leader, with woom bikes now being sold in 30 countries around the world, including Austria, Germany and Switzerland, the US and Asia. Every third children's bicycle purchased new in Austria is a woom bike. In 2021 the 500,000th woom bike rolled off the production line.

Alongside the woom ORIGINAL lineup of balance and pedal bikes (woom ORIGINAL 1 to woom ORIGINAL 6), the brand also produces the woom OFF mountain bike with a carbon fork and the woom OFF AIR with front suspension. In 2020, these were joined by the woom UP eMTB with a natural-feeling drive system. There are numerous pieces of woom equipment and accessories that make cycling even more enjoyable. Over the years, woom has received multiple prestigious design awards for its bikes and other products. 
In 2020, woom sold almost 230,000 bikes despite all the supply chain shortages caused by the COVID-19 pandemic. The number of bikes sold was up by over 60% compared to 2019. In the autumn of 2020, woom took on investors for the first time ever, with venture capital group Bregal and Runtastic founder Florian Gschwandtner amongst those being welcomed on board. Since 2021, the final assembly of woom ORIGINAL bikes for the European market is carried out at a SPRICK CYCLE factory in Poland.
As of May 2022, woom employs more than 200 staff members in Austria and 60+ in the USA, and the team is expected to grow to around 300 employees by early 2023.

woom

• Serve as the first point of contact for all inbound CEO communication
• Act as a strong gatekeeper for the CEO
• Own complex calendar management and travel logistics
• Manage investor communications and relations
• Draft, edit, and structure high-level correspondence and reports

Executive Assistant

Executive Assistant supporting the CEO at woom, managing communications and operations. Engaging with investors and maintaining high-level correspondence for the CEO.

• Own the CEO’s inbox and calendar: prioritize items, manage meetings, coordinate travel, and handle stakeholder communications across multiple countries.
• Prepare strategic briefings, track decisions, and ensure plans are executed.
• Coordinate with leadership, investors, partners, and external advisors (legal, tax, etc.), often in English and under tight deadlines.
• Organize and attend key international meetings, events, and site visits — travel is part of the role.
• Support and progressively co-lead projects that drive the company forward.
• Bring structure, clarity, and a calm presence to a fast-paced, high-growth environment.
• Manage communications and structure information flow.
• Work closely with the CEO with the long-term goal of gaining deep strategic insight and developing comparable entrepreneurial thinking and decision-making skills.

Executive Assistant to the CEO in a dynamic deep-tech company redefining information security with quantum technology. Managing the CEO’s agenda while collaborating on strategy and operations.

• Own the CEO’s mail/agenda: priorities, meetings, travel, and stakeholder communication across multiple countries.
• Prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
• Coordinate across leadership, investors, partners and consultants such as law, tax etc. (often in English and under time pressure).
• Organize and join key international meetings, events, and site visits - travel is part of the adventure.
• Support and gradually co-lead projects that move the company forward.
• Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.
• Manage communication and structure information flow.
• Work in close collaboration with the CEO, with the long-term goal of gaining deep strategic insight and developing a comparable level of entrepreneurial thinking and decision-making competence.

Executive Assistant supporting the CEO in a fast-paced deep-tech company centered on quantum research and secure communications. Driving growth through strategic collaboration and project management.

GlobalPeopleTransitions is a company focused on providing support and strategies for global workforce transitions. They assist businesses in navigating the complexities of employee relocation and adaptation in diverse international environments. Through tailored solutions, GlobalPeopleTransitions aims to enhance workforce mobility and facilitate smooth transitions for employees moving to new locations.

Global People Transitions GmbH (GPT) is an Expat Executive Coaching company.  The company was founded by Angie Weinberger in 2012 and helps Expats, Nomads and Expat Partners through programs such as HireMeExpress and RockMeRetreat.

GlobalPeopleTransitions

• Work closely with senior management to deliver comprehensive executive-level support
• Independently manage a broad spectrum of assistance tasks within a large global business environment
• Correspond with national and international colleagues and external partners in English
• Plan and coordinate appointments, business trips and company-wide meetings
• Prepare documents, protocols and presentations in English
• Communicate and foster relationships with internal and external English-speaking contacts worldwide
• Coordinate and support Project Management tasks

Executive Assistant to Managing Director

Executive Assistant supporting Managing Director at ALDI SÜD; managing travel, meetings, documents, and international stakeholder communication.

• As a Personal Assistant, you will collaborate closely with the International People & Strategy Officer (IPSO) to provide comprehensive and executive-level support
• You’ll independently handle a wide range of assistance tasks in a large international business and maintain an accurate tracking of the ongoing activities
• You will coordinate and manage executive scheduling, prepare and organise important strategic materials and plans, and support senior management meetings and the preparation of presentation materials
• You will serve as the eyes and ears for the IPSO, connecting departments, projects, and ensuring meetings and materials are efficient and effective
• You will assist in PMO activities and processes including project planning, prioritisation, initiation, execution, and training as well as in fostering collaboration of key stakeholders
• You are responsible for diary and stakeholder management, making sure that the IPSO’s diary reflects business priorities
• You will independently handle a wide range of assistance tasks in an international context/complex environment
• You will be responsible for determining priority matters for the attention of the International Board Member, redirecting to other departments where appropriate
• Planning and organizing appointments, business trips and company-wide meetings compliment your field of expertise
• In your role you’ll prepare presentations and protocols in English and German
• You are able to serve as the primary point of contact between our Global headquarters and our English-speaking country contacts worldwide

Personal Assistant – Senior Executive

Personal Assistant collaborating with the International People & Strategy Officer. Managing executive support and project coordination in an international business environment.

Hybrid Executive Assistants roles in Austria

Browse 8 hybrid executive assistants roles hiring in Austria plus related opportunities such as personal assistant and administrative assistant.

8 jobs found

Secretary

univie innovation

Executive Assistant to the CEO

qtlabs - Quantum Technology Laboratories GmbH

Executive Assistant to the CEO

Quantum Technologies GmbH

Executive Assistant

woom

Executive Assistant to the CEO

qtlabs - Quantum Technology Laboratories GmbH

Executive Assistant to the CEO

Quantum Technologies GmbH

Executive Assistant to Managing Director

GlobalPeopleTransitions

Personal Assistant – Senior Executive

GlobalPeopleTransitions