Area Secretary at Selkirk Mental Health Centre providing administrative support to treatment teams. Maintaining patient files and ensuring confidentiality while collaborating with multidisciplinary teams.
About the role
- Executive Assistant supporting the CEO in a fast-paced deep-tech company centered on quantum research and secure communications. Driving growth through strategic collaboration and project management.
Responsibilities
- Own the CEO’s mail/agenda: priorities, meetings, travel, and stakeholder communication across multiple countries.
- Prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
- Coordinate across leadership, investors, partners and consultants such as law, tax etc. (often in English and under time pressure).
- Organize and join key international meetings, events, and site visits - travel is part of the adventure.
- Support and gradually co-lead projects that move the company forward.
- Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.
- Manage communication and structure information flow.
- Work in close collaboration with the CEO, with the long-term goal of gaining deep strategic insight and developing a comparable level of entrepreneurial thinking and decision-making competence.
Requirements
- Several years of professional experience (minimum of 3–5 years) in a relevant field
- Completed university degree, the field of study and level of qualification are flexible
- Highly motivated to learn and grow quickly. You don’t want a routine, you want responsibility.
- You think ahead, stay organized, and thrive when trusted with sensitive information.
- You communicate clearly and confidently in German (C2+) and English (B2+).
- You like people and people like working with you.
- You’re tech-savvy, hands-on, and unafraid to ask smart questions.
- You’re curious about how strategy, finance, and leadership really work in a scaling company.
Benefits
- Coaching & learning programs tailored to your personal development from communication to leadership and negotiation.
- A front-row seat in the quantum revolution: work with global partners and research institutions shaping the future.
- Flat hierarchies & real impact: Your ideas and voice matter, whether you’ve been here a week or five years.
- Team culture: We’re a tight-knit crew that believes in humor, trust, and helping each other grow.
- Flexible hybrid setup (Vienna HQ + remote days).
- Competitive compensation with strong growth potential.
- Complimentary fruit, great Italian espresso, tea, and sweet snacks
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant supporting the CEO's strategic focus in a growing real estate management startup. Responsible for scheduling, meetings, travel coordination, and stakeholder management.
Executive Assistant providing administrative support to the President of Infrastructure Advisory at Black & Veatch in the United States. Managing confidential matters and organizing workflows for upper management.
Founder’s Associate / Executive Assistant at IWJB supporting management and team communication. Located in Frankfurt with hybrid work options for this educational NGO.
Senior Executive Assistant creating leverage for the CEO at Interpolitan. Ensuring operational precision and alignment between CEO’s agenda and business outcomes.
Executive Assistant supporting SVP of Communications and Corporate Social Responsibility at DraftKings. Managing calendars, coordinating projects, and handling confidential information in a fast - paced environment.
Executive Assistant supporting C - suite executives at CDW, managing complex calendars and global travel. Preparing presentations and handling confidential information for leadership communications.
Assistant/Secrétaire Véhicules Neufs pour Stellantis à Nanterre. Gérer l'enregistrement et suivi des commandes de véhicules, ainsi que la relation client.
Executive Assistant providing administrative support to the Treaty Negotiations and Strategy Branch in Victoria. Working closely with executives and managing office operations.
Executive Assistant managing office operations and coordinating international projects at Egon Zehnder. Collaborating with diverse teams and ensuring effective communication with clients and candidates.