Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.
About the role
- Executive Assistant supporting the CEO in a fast-paced deep-tech company centered on quantum research and secure communications. Driving growth through strategic collaboration and project management.
Responsibilities
- Own the CEO’s mail/agenda: priorities, meetings, travel, and stakeholder communication across multiple countries.
- Prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
- Coordinate across leadership, investors, partners and consultants such as law, tax etc. (often in English and under time pressure).
- Organize and join key international meetings, events, and site visits - travel is part of the adventure.
- Support and gradually co-lead projects that move the company forward.
- Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.
- Manage communication and structure information flow.
- Work in close collaboration with the CEO, with the long-term goal of gaining deep strategic insight and developing a comparable level of entrepreneurial thinking and decision-making competence.
Requirements
- Several years of professional experience (minimum of 3–5 years) in a relevant field
- Completed university degree, the field of study and level of qualification are flexible
- Highly motivated to learn and grow quickly. You don’t want a routine, you want responsibility.
- You think ahead, stay organized, and thrive when trusted with sensitive information.
- You communicate clearly and confidently in German (C2+) and English (B2+).
- You like people and people like working with you.
- You’re tech-savvy, hands-on, and unafraid to ask smart questions.
- You’re curious about how strategy, finance, and leadership really work in a scaling company.
Benefits
- Coaching & learning programs tailored to your personal development from communication to leadership and negotiation.
- A front-row seat in the quantum revolution: work with global partners and research institutions shaping the future.
- Flat hierarchies & real impact: Your ideas and voice matter, whether you’ve been here a week or five years.
- Team culture: We’re a tight-knit crew that believes in humor, trust, and helping each other grow.
- Flexible hybrid setup (Vienna HQ + remote days).
- Competitive compensation with strong growth potential.
- Complimentary fruit, great Italian espresso, tea, and sweet snacks
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