Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
QG
Hybrid Executive Assistant to the CEO
Posted 2 months ago
About the role
- Executive Assistant to the CEO in a dynamic deep-tech company redefining information security with quantum technology. Managing the CEO’s agenda while collaborating on strategy and operations.
Responsibilities
- Own the CEO’s inbox and calendar: prioritize items, manage meetings, coordinate travel, and handle stakeholder communications across multiple countries.
- Prepare strategic briefings, track decisions, and ensure plans are executed.
- Coordinate with leadership, investors, partners, and external advisors (legal, tax, etc.), often in English and under tight deadlines.
- Organize and attend key international meetings, events, and site visits — travel is part of the role.
- Support and progressively co-lead projects that drive the company forward.
- Bring structure, clarity, and a calm presence to a fast-paced, high-growth environment.
- Manage communications and structure information flow.
- Work closely with the CEO with the long-term goal of gaining deep strategic insight and developing comparable entrepreneurial thinking and decision-making skills.
Requirements
- Several years of professional experience (minimum 3–5 years) in a relevant field
- Completed university degree; field of study and level of qualification are flexible
- Highly motivated to learn and grow quickly — you want responsibility rather than routine
- Proactive, organized, and comfortable handling sensitive information
- Clear and confident communication in German (C2+) and English (B2+)
- Tech-savvy, hands-on, and willing to ask smart questions
- Curious about how strategy, finance, and leadership function in a scaling company
Benefits
- A real-world, MBA-like education in growth and leadership: learn directly from experienced founders and executives who built an international deep-tech group from the ground up
- Coaching and learning programs tailored to your personal development, from communication to leadership and negotiation
- A front-row seat in the quantum revolution: collaborate with global partners and research institutions shaping the future
- Flat hierarchies and real impact: your ideas and voice matter, whether you’ve been here a week or five years
- Team culture: a close-knit team that values humor, trust, and mutual growth
- Flexible hybrid setup (Vienna HQ + remote days)
- Complimentary fruit, high-quality Italian espresso, tea, and sweet snacks
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