Executive Assistant supporting the CEO at TimelyCare, a virtual care provider for education. Ensuring effective calendar management and executive preparedness in a fast - paced environment.
GL
Hybrid Personal Assistant – Senior Executive
Posted 4 months ago
About the role
- Personal Assistant collaborating with the International People & Strategy Officer. Managing executive support and project coordination in an international business environment.
Responsibilities
- As a Personal Assistant, you will collaborate closely with the International People & Strategy Officer (IPSO) to provide comprehensive and executive-level support
- You’ll independently handle a wide range of assistance tasks in a large international business and maintain an accurate tracking of the ongoing activities
- You will coordinate and manage executive scheduling, prepare and organise important strategic materials and plans, and support senior management meetings and the preparation of presentation materials
- You will serve as the eyes and ears for the IPSO, connecting departments, projects, and ensuring meetings and materials are efficient and effective
- You will assist in PMO activities and processes including project planning, prioritisation, initiation, execution, and training as well as in fostering collaboration of key stakeholders
- You are responsible for diary and stakeholder management, making sure that the IPSO’s diary reflects business priorities
- You will independently handle a wide range of assistance tasks in an international context/complex environment
- You will be responsible for determining priority matters for the attention of the International Board Member, redirecting to other departments where appropriate
- Planning and organizing appointments, business trips and company-wide meetings compliment your field of expertise
- In your role you’ll prepare presentations and protocols in English and German
- You are able to serve as the primary point of contact between our Global headquarters and our English-speaking country contacts worldwide
Requirements
- You possess several years of professional experience as a Personal Assistant, Executive Assistant to Senior Executives or similar roles in an international company
- A reliable, structured, discreet way of working as well as time flexibility is a matter of course for you
- Exceptional communication skills as well as a high degree of diligence belong to your professional core competencies
- Very good knowledge of MS Office appeals to you
- You are fluent in the English language and have conversational German skills
Benefits
- 6 weeks of annual leave every year for all
- A range of subsidised childcare support options
- Options to work remotely - from home or anywhere within Austria (up to 13 days per month), and from abroad (up to 30 days per year, selected countries)
- Mobile devices provided to enable flexible working
- Relocation support (including visas/permits, home search and moving allowance)
- Free and subsidised healthy food and drinks provided at work
- Subsidised public transport
- Bike leasing programme to save up to 20% on bike costs to encourage sustainable transport and improve affordability
- Discounts on a wide range of shopping in the categories like fashion, travel, sports and many more
- All the training you need to excel in your role
- Extensive personal and professional development
- High level of responsibility in a diverse and international business environment
- Collaboration with teams across border
- Private health insurance discounts
- Comprehensive wellbeing & (mental) health support
- On-site & online sports with Wellpass membership
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant increasing productivity and effectiveness of cofounders in AI software firm. Ensuring smooth office operations and fostering team coordination for financial services.
Executive Assistant providing administrative support within the Accounting and Finance organization at The Cigna Group. Coordinating complex schedules and facilitating office visits for senior leaders.
Executive Assistant II providing administrative support to executives at Aflac in Washington, DC. Responsible for correspondence, calendar management, and facilitating communications within the company.
Executive Assistant managing calendars and communications for Duetti's leadership team. Engaging in strategic initiatives within a fast - paced music finance environment.
Executive Assistant managing senior executives' calendars for a high - speed aircraft manufacturer. Supporting travel arrangements, meeting planning, and organizational standards.
Senior Assistant Vice President leading initiatives in conversational AI technology for enhancing customer experience. Driving cross - functional collaboration and team development in fast - paced environment.
Experienced Digital Transformation leader driving initiatives in Finance & Accounting at EXL. Leading automation and innovative solutions to improve efficiency and accuracy in processes.
Executive Assistant supporting partners at BNY, a leading global financial services company. Managing calendars, coordinating travel, and overseeing special projects for executives in a dynamic environment.
Personal Assistant supporting the director at Hastings Direct, managing schedules and communications in a hybrid capacity. Handling travel arrangements and event organization for effective leadership support.