About the role

  • As a Personal Assistant, you will collaborate closely with the International People & Strategy Officer (IPSO) to provide comprehensive and executive-level support
  • You’ll independently handle a wide range of assistance tasks in a large international business and maintain an accurate tracking of the ongoing activities
  • You will coordinate and manage executive scheduling, prepare and organise important strategic materials and plans, and support senior management meetings and the preparation of presentation materials
  • You will serve as the eyes and ears for the IPSO, connecting departments, projects, and ensuring meetings and materials are efficient and effective
  • You will assist in PMO activities and processes including project planning, prioritisation, initiation, execution, and training as well as in fostering collaboration of key stakeholders
  • You are responsible for diary and stakeholder management, making sure that the IPSO’s diary reflects business priorities
  • You will independently handle a wide range of assistance tasks in an international context/complex environment
  • You will be responsible for determining priority matters for the attention of the International Board Member, redirecting to other departments where appropriate
  • Planning and organizing appointments, business trips and company-wide meetings compliment your field of expertise
  • In your role you’ll prepare presentations and protocols in English and German
  • You are able to serve as the primary point of contact between our Global headquarters and our English-speaking country contacts worldwide

Requirements

  • You possess several years of professional experience as a Personal Assistant, Executive Assistant to Senior Executives or similar roles in an international company
  • A reliable, structured, discreet way of working as well as time flexibility is a matter of course for you
  • Exceptional communication skills as well as a high degree of diligence belong to your professional core competencies
  • Very good knowledge of MS Office appeals to you
  • You are fluent in the English language and have conversational German skills

Benefits

  • 6 weeks of annual leave every year for all
  • A range of subsidised childcare support options
  • Options to work remotely - from home or anywhere within Austria (up to 13 days per month), and from abroad (up to 30 days per year, selected countries)
  • Mobile devices provided to enable flexible working
  • Relocation support (including visas/permits, home search and moving allowance)
  • Free and subsidised healthy food and drinks provided at work
  • Subsidised public transport
  • Bike leasing programme to save up to 20% on bike costs to encourage sustainable transport and improve affordability
  • Discounts on a wide range of shopping in the categories like fashion, travel, sports and many more
  • All the training you need to excel in your role
  • Extensive personal and professional development
  • High level of responsibility in a diverse and international business environment
  • Collaboration with teams across border
  • Private health insurance discounts
  • Comprehensive wellbeing & (mental) health support
  • On-site & online sports with Wellpass membership

Job title

Personal Assistant – Senior Executive

Job type

Experience level

Senior

Salary

€58,400 per year

Degree requirement

Professional Certificate

Location requirements

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