Executive Assistant providing key administrative support to CFO and COO at Cambria. Managing calendars, travel arrangements, and project assistance for efficient operations.
GL
Hybrid Personal Assistant – Senior Executive
Posted 3 months ago
About the role
- Personal Assistant collaborating with the International People & Strategy Officer. Managing executive support and project coordination in an international business environment.
Responsibilities
- As a Personal Assistant, you will collaborate closely with the International People & Strategy Officer (IPSO) to provide comprehensive and executive-level support
- You’ll independently handle a wide range of assistance tasks in a large international business and maintain an accurate tracking of the ongoing activities
- You will coordinate and manage executive scheduling, prepare and organise important strategic materials and plans, and support senior management meetings and the preparation of presentation materials
- You will serve as the eyes and ears for the IPSO, connecting departments, projects, and ensuring meetings and materials are efficient and effective
- You will assist in PMO activities and processes including project planning, prioritisation, initiation, execution, and training as well as in fostering collaboration of key stakeholders
- You are responsible for diary and stakeholder management, making sure that the IPSO’s diary reflects business priorities
- You will independently handle a wide range of assistance tasks in an international context/complex environment
- You will be responsible for determining priority matters for the attention of the International Board Member, redirecting to other departments where appropriate
- Planning and organizing appointments, business trips and company-wide meetings compliment your field of expertise
- In your role you’ll prepare presentations and protocols in English and German
- You are able to serve as the primary point of contact between our Global headquarters and our English-speaking country contacts worldwide
Requirements
- You possess several years of professional experience as a Personal Assistant, Executive Assistant to Senior Executives or similar roles in an international company
- A reliable, structured, discreet way of working as well as time flexibility is a matter of course for you
- Exceptional communication skills as well as a high degree of diligence belong to your professional core competencies
- Very good knowledge of MS Office appeals to you
- You are fluent in the English language and have conversational German skills
Benefits
- 6 weeks of annual leave every year for all
- A range of subsidised childcare support options
- Options to work remotely - from home or anywhere within Austria (up to 13 days per month), and from abroad (up to 30 days per year, selected countries)
- Mobile devices provided to enable flexible working
- Relocation support (including visas/permits, home search and moving allowance)
- Free and subsidised healthy food and drinks provided at work
- Subsidised public transport
- Bike leasing programme to save up to 20% on bike costs to encourage sustainable transport and improve affordability
- Discounts on a wide range of shopping in the categories like fashion, travel, sports and many more
- All the training you need to excel in your role
- Extensive personal and professional development
- High level of responsibility in a diverse and international business environment
- Collaboration with teams across border
- Private health insurance discounts
- Comprehensive wellbeing & (mental) health support
- On-site & online sports with Wellpass membership
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Secretary Specialist at Florida Department of Children and Families performing routine clerical tasks and supporting case management functions. Handling inquiries, correspondence, and record maintenance.
Executive Assistant supporting the CEO with organizing and prioritizing work tasks while ensuring effective communication. Involves hybrid work in a modern company.
Executive Assistant supporting CEO and Executive Leadership Team at QS, enhancing effectiveness and driving impact in international higher education services.
Sekretär/in in Teilzeit zur Unterstützung des Sekretariats in einem Universitätsklinikum. Fokussiert auf Organisation und Koordination im Bereich Kindergynäkologie.
Assistant Corporate Secretary supporting the governance of boards at SMBC Americas Holdings, Inc. Managing legal and corporate governance duties for BHC and related subsidiaries.
Secretary role supporting HR functions at Stiftung Oper in Berlin. Key tasks include administrative support and management of HR - related inquiries and documentation.
FA
Chargé(e) de coordination et de développement au sein d’une formation pour secrétaires médicales. Sélection de candidats et développement de partenariats dans le secteur médical.
Unit Secretary for Inpatient Pediatric Psychiatry unit at VCU Health. Performing clerical tasks and facilitating patient and unit activities with focus on child and adolescent care.
Executive Assistant to the WRI Director at Lloyds Banking Group. Providing high impact support and managing executive office operations with a focus on ethical decision - making.