Executive Assistant supporting the leadership team at The Moresby Group in Toronto. Drive operational excellence and provide strategic support in a hybrid work environment.
GL
Hybrid Personal Assistant – Senior Executive
Posted 6 months ago
About the role
- Personal Assistant collaborating with the International People & Strategy Officer. Managing executive support and project coordination in an international business environment.
Responsibilities
- As a Personal Assistant, you will collaborate closely with the International People & Strategy Officer (IPSO) to provide comprehensive and executive-level support
- You’ll independently handle a wide range of assistance tasks in a large international business and maintain an accurate tracking of the ongoing activities
- You will coordinate and manage executive scheduling, prepare and organise important strategic materials and plans, and support senior management meetings and the preparation of presentation materials
- You will serve as the eyes and ears for the IPSO, connecting departments, projects, and ensuring meetings and materials are efficient and effective
- You will assist in PMO activities and processes including project planning, prioritisation, initiation, execution, and training as well as in fostering collaboration of key stakeholders
- You are responsible for diary and stakeholder management, making sure that the IPSO’s diary reflects business priorities
- You will independently handle a wide range of assistance tasks in an international context/complex environment
- You will be responsible for determining priority matters for the attention of the International Board Member, redirecting to other departments where appropriate
- Planning and organizing appointments, business trips and company-wide meetings compliment your field of expertise
- In your role you’ll prepare presentations and protocols in English and German
- You are able to serve as the primary point of contact between our Global headquarters and our English-speaking country contacts worldwide
Requirements
- You possess several years of professional experience as a Personal Assistant, Executive Assistant to Senior Executives or similar roles in an international company
- A reliable, structured, discreet way of working as well as time flexibility is a matter of course for you
- Exceptional communication skills as well as a high degree of diligence belong to your professional core competencies
- Very good knowledge of MS Office appeals to you
- You are fluent in the English language and have conversational German skills
Benefits
- 6 weeks of annual leave every year for all
- A range of subsidised childcare support options
- Options to work remotely - from home or anywhere within Austria (up to 13 days per month), and from abroad (up to 30 days per year, selected countries)
- Mobile devices provided to enable flexible working
- Relocation support (including visas/permits, home search and moving allowance)
- Free and subsidised healthy food and drinks provided at work
- Subsidised public transport
- Bike leasing programme to save up to 20% on bike costs to encourage sustainable transport and improve affordability
- Discounts on a wide range of shopping in the categories like fashion, travel, sports and many more
- All the training you need to excel in your role
- Extensive personal and professional development
- High level of responsibility in a diverse and international business environment
- Collaboration with teams across border
- Private health insurance discounts
- Comprehensive wellbeing & (mental) health support
- On-site & online sports with Wellpass membership
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