Senior Administrative Assistant supporting Vice President and leaders with executive functions in a global organization. Organizing meetings and travel logistics while maintaining executive schedules and priorities.
WI
Hybrid Administrative Assistant IV – Arts and Sciences, Psychological and Brain Sciences
Posted 8 hours ago
About the role
- Administrative Assistant IV supporting the Department of Psychological and Brain Sciences at WashU. Overseeing administrative functions and coordinating faculty activities and events.
Responsibilities
- Oversees schedule and correspondence for the Chair
- Coordinate faculty searches including scheduling interviews and coordinating arrangements associated with visits
- Coordinates faculty courtesy appointments and faculty leaves
- Assists with event coordination for Departmental conferences, symposia, receptions and award ceremonies
- Assists with coordination of the Departmental Colloquium Series, Brown Bag Series and Workshops
- Facilitates all aspects of faculty tenure/promotion reviews
- Attend and record minutes of faculty, staff and search committee meetings
- Create and maintain files on all faculty including confidential material regarding salaries and promotions
- Order, distribute and maintain database for all departmental keys
- Co-coordinate room scheduling for Department space
- Co-coordinate participant payment processes
- Backup approver and reviewer for workday FIN transactions
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience
- 5 years of administrative office experience
Benefits
- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- 4 weeks of caregiver leave to bond with your new child
- Family care resources for continued childcare needs
- Coverage of tuition costs for employees and their family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with the university.
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