Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.
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Hybrid Administrative Assistant
Posted 2 months ago
About the role
- Administrative Assistant providing clerical support for Low Threshold Permanent Housing and Support Services program. Responsible for data entry, system management, and logistical coordination for the team.
Responsibilities
- Responsible for coordinating the list of items needed as clients prepare to move into housing, including the purchase order requests and proper invoicing and delivery confirmation documentation.
- Preparing correspondence, proposals, financial reports, and other clerical functions etc. as assigned by the Program Director.
- Preparation of reports and other documentation relative to team meetings and provider meetings.
- Use CSG Engage database to generate monthly client contact reports, manage referrals, monitor admissions and discharges.
- Assist with housing search by conducting online unit search to generate leads for the case managers.
- Support the Outreach staff by updating resource information that may be valuable to the program clients.
- Responsible for the coordination and logistics of assigned meetings which may include ordering of food, supplies, or scheduling of space.
- Maintaining adequate quantities of all necessary supplies, organizing and distributing supplies appropriately.
- Responsible for processing and tracking of program client assistance that may include first and last month's rent, household goods, food, etc.
- Processing and coding of invoices.
- Faxing documents to medical offices and other collateral providers.
- Complies and submit program expenses.
- Maintain program staff hours and submit timesheets to payroll.
- Other Duties as assigned.
Requirements
- Excellent typing and clerical skills
- Excellent working knowledge of all Microsoft office products
- Ability to initiate tasks independently as well as carry out assigned functions
- Ability to deal effectively with the staff, clients and community at large
- Excellent attention to detail required
Benefits
- Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
- Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
- Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
- 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
- Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
- Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.
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