Administrative Assistant providing efficient and confidential support in a healthcare clinic at Barwon Health, focusing on clerical and reception responsibilities in a multi - disciplinary team environment.
About the role
- Senior Administrative Assistant supporting Vice President and leaders with executive functions in a global organization. Organizing meetings and travel logistics while maintaining executive schedules and priorities.
Responsibilities
- Provide support to Vice President/General Manager of Interventional Spine and leaders in all aspects of supporting executive functions in a global organization
- Organize meetings, teleconferences, and web casts both domestically and internationally
- Coordinate meeting logistics, prepare presentations and materials, and troubleshoot problems
- Maintain accurate and up-to-date information for Executives' schedules and calendars
- Review and prioritize activities, aligning key priorities of the business
- Gather information for development of documents and presentations including memos, letters, reports, and speeches
- Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters
- Process and respond to general customer requests; prepare and screen correspondence
Requirements
- High School Diploma or GED/equivalent
- At least 3 years of experience in executive support, office administration, or equivalent function
- Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)
- Experience with calendar management, including logistical coordination for both domestic and international travel
- 5 or more years supporting senior leadership or multiple individuals in executive functions; preferred across multiple time-zones
- Familiarity with SAP Concur and/or BCD Travel is a plus
- Experience proofreading, editing, or preparing executive-level documents
- Experience with presentation creation and delivery
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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