Executive Assistant providing administrative support to executives at Sedgwick. Coordinating meetings, travel, and confidential information management for leadership.
About the role
- Working Student - Executive Assistant at WorkMotion assisting global infrastructure operations. Focused on documentation handling and communication with senior leadership in a dynamic environment.
Responsibilities
- Contribute to the expansion and maintenance of WorkMotion’s global operating infrastructure by supporting the set-up and ongoing operations of subsidiary entities across the globe
- Plan, prepare and orchestrate key signature processes (digital and physical) involving multiple internal and external stakeholders
- Coordinate and ensure clear communication with WorkMotion’s senior leadership to make in-person appointments for signatures and other entity-related tasks
- Manage all aspects of document handling from end to end: receiving, forwarding, dispatching via postal services, legalizing (via notary), storing, and archiving both digital and physical documents
- Maintain accurate records and organized archiving systems for documents related to subsidiaries and company-wide operations
- Liaise with in-country partners and local authorities to support document sharing and meeting compliance requirements for global subsidiary entities
- Be involved in ad hoc cross-functional projects related to entity and partner infrastructure operations and process improvements
- Provide professional administrative support, including drafting memos, emails, and internal communications on behalf of the team and global entity directors
Requirements
- Currently enrolled in a university degree program in Berlin and available to work on-site in Berlin at least 1 day a week
- Fluency in written and spoken English and German
- Excited and passionate about shaping the future of work and access to global talent
- Outstanding interpersonal, communication and collaboration skills with a team player mindset
- Detail and solution oriented with strong organizational and administrative skills
- Demonstrates ownership; ability to multitask and work effectively in a dynamic and deadline-driven environment
- Excellent professional standards, discretion, high level of confidentiality and sound judgement when handling sensitive information
- Desirable (but not required):
- Previous experience in similar role would be a plus, e.g., in a role such as corporate support, administrative assistant, or executive assistant
Benefits
- Global, remote, and thriving: We're a global team of talented individuals spread across 26 countries. Our WorkFlex program lets you work from anywhere, anytime. Whether it's a beachside office or a cosy home office, the choice is yours.
- Your well-being is our priority: We know mental health matters, which is why we offer a dedicated Well-Being Day—a full day off just to recharge and relax.
- Stay connected: Take part in exciting annual team meetups!
- Diversity is our superpower: We are proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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