Assistant/Secrétaire for Stellantis &You managing vehicle orders and customer relations. Ensuring customer satisfaction through effective communication and organization skills.
About the role
- Senior Executive Assistant supporting the CEO and leadership at Juniper, a crowdfunding and merchandise platform for independent creators. Managing operations with a hybrid work model in Toronto.
Responsibilities
- Manage the CEO’s inbox, prioritize communications, and draft responses to ensure seamless correspondence.
- Oversee complex scheduling, meeting coordination, and agenda preparation.
- Provide personal assistance (e.g., travel planning, appointments) to streamline the CEO’s daily workflow.
- Prepare presentations, reports, and briefing materials for key meetings.
- Serve as the central liaison between the CEO and the leadership team.
- Facilitate cross-functional collaboration by tracking action items and ensuring timely follow-ups.
- Plan and coordinate leadership offsites, internal meetings, and key company events.
- Own day-to-day office operations to ensure a smooth, well-functioning workplace environment.
- Manage relationships with building management, vendors, and service providers.
- Oversee office supplies, equipment, and space needs, anticipating issues and resolving them proactively.
- Support onboarding and offboarding, event planning, and other logistics in partnership with People Ops.
- Owning master access to sensitive, high-impact systems such as Shopify, Paypal, and GSuite.
- Assist in coordinating projects of special interest to leadership by scheduling meetings, preparing documentation, and tracking progress.
- Support project leads with research and data collection to inform decision-making.
- Monitor project timelines and updates to ensure milestones are met.
Requirements
- 5+ years of experience supporting a CEO or senior executive in a fast-paced, high-growth environment.
- Demonstrated ability to anticipate needs, exercise sound judgment, and operate effectively with incomplete or evolving information.
- Proven track record of owning complex, high-impact initiatives beyond traditional administrative support.
- Exceptional organizational skills with the ability to manage competing priorities while maintaining attention to detail and follow-through.
- Strong written and verbal communication skills, with a high bar for clarity, discretion, and professionalism.
- High degree of comfort managing sensitive information and trusted access to executive- and company-critical systems.
- Proficiency with modern productivity tools (Google Workspace, Slack, Notion, Asana or similar).
- Comfortable working in a remote-first company while being available for in-office responsibilities in our downtown Toronto office as required.
Benefits
- Health and Wellness - Our extended health plan includes fully paid premiums and coverage for you and your family for both physical and mental health.
- Annual Allowance – Invest in your wellness, education, home office setup, and more.
- Time Off – Three weeks of paid time off, with one additional day for each year worked, and a company-wide paid shutdown during the December holiday season.
- Remote-First Work Environment – Juniper has a head office in Toronto, however, we let employees choose what work setting works best for them.
- Flexible Work Schedule – We accommodate flexible hours, as long as you are delivering results and maintaining a seamless workflow with your team and cross-functional stakeholders.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.
Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
Executive Assistant to the CEO in a quantum tech company influencing strategy and operations while managing international partnerships and communication. Requires highly motivated and organized professional with strong language skills.
Corporate Secretary and Governance Vice President at State Street managing board - related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
Secrétaire de direction soutenant la direction pour la gestion administrative de la Résidence de l'Amandier. Coordination avec équipes, gestion de dossiers, et respect de la confidentialité.
Secrétaire managing patient interactions at INOVIE LABOSUD, ensuring optimal patient care and administrative support. Collaborating on patient - related inquiries and maintaining medical records.
Executive Assistant supporting the Global CEO at Croud, a digital marketing agency. Managing executive operations, board activities, and confidential correspondence in a hybrid work environment.