Executive Assistant supporting Senior Vice President and Vice President of Regional Merchandising at ARC’TERYX. Organizing schedules, managing travel, and enhancing executive productivity.
About the role
- Senior Executive Assistant supporting the CEO and leadership at Juniper, a crowdfunding and merchandise platform for independent creators. Managing operations with a hybrid work model in Toronto.
Responsibilities
- Manage the CEO’s inbox, prioritize communications, and draft responses to ensure seamless correspondence.
- Oversee complex scheduling, meeting coordination, and agenda preparation.
- Provide personal assistance (e.g., travel planning, appointments) to streamline the CEO’s daily workflow.
- Prepare presentations, reports, and briefing materials for key meetings.
- Serve as the central liaison between the CEO and the leadership team.
- Facilitate cross-functional collaboration by tracking action items and ensuring timely follow-ups.
- Plan and coordinate leadership offsites, internal meetings, and key company events.
- Own day-to-day office operations to ensure a smooth, well-functioning workplace environment.
- Manage relationships with building management, vendors, and service providers.
- Oversee office supplies, equipment, and space needs, anticipating issues and resolving them proactively.
- Support onboarding and offboarding, event planning, and other logistics in partnership with People Ops.
- Owning master access to sensitive, high-impact systems such as Shopify, Paypal, and GSuite.
- Assist in coordinating projects of special interest to leadership by scheduling meetings, preparing documentation, and tracking progress.
- Support project leads with research and data collection to inform decision-making.
- Monitor project timelines and updates to ensure milestones are met.
Requirements
- 5+ years of experience supporting a CEO or senior executive in a fast-paced, high-growth environment.
- Demonstrated ability to anticipate needs, exercise sound judgment, and operate effectively with incomplete or evolving information.
- Proven track record of owning complex, high-impact initiatives beyond traditional administrative support.
- Exceptional organizational skills with the ability to manage competing priorities while maintaining attention to detail and follow-through.
- Strong written and verbal communication skills, with a high bar for clarity, discretion, and professionalism.
- High degree of comfort managing sensitive information and trusted access to executive- and company-critical systems.
- Proficiency with modern productivity tools (Google Workspace, Slack, Notion, Asana or similar).
- Comfortable working in a remote-first company while being available for in-office responsibilities in our downtown Toronto office as required.
Benefits
- Health and Wellness - Our extended health plan includes fully paid premiums and coverage for you and your family for both physical and mental health.
- Annual Allowance – Invest in your wellness, education, home office setup, and more.
- Time Off – Three weeks of paid time off, with one additional day for each year worked, and a company-wide paid shutdown during the December holiday season.
- Remote-First Work Environment – Juniper has a head office in Toronto, however, we let employees choose what work setting works best for them.
- Flexible Work Schedule – We accommodate flexible hours, as long as you are delivering results and maintaining a seamless workflow with your team and cross-functional stakeholders.
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