Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
About the role
- Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.
Responsibilities
- Serve comprehensive administrative support to the Dean of the College of Liberal Arts & Social Sciences (LAS).
- Independently compose, edit, organize, and manage material for the Dean's signature, e.g., letters of support, award letters, commencement speaker invitations, annual reports, discipline-specific promotional materials, etc.
- Manage and maintain the Dean’s daily schedule and calendar and interact with senior level administration on the Dean's behalf.
- Organize and plan major college meetings/events, e.g., monthly LASAC meetings, quarterly college-wide meetings, promotion and tenure hearings, college retreats, etc.
- Develop and execute strategic communications plans; draft announcements and newsletters; solicit news and announcements from LAS departments.
- Acts as the liaison between Facilities Operations and the college in case of emergencies; manage the Facilities Access Management Tool for the Dean's Office.
Requirements
- Bachelors degree required.
- 5-7 years of progressively responsible experience working as a project manager, program coordinator, or executive assistant (or comparable) position.
- Exceptional writing, editing proofreading and speaking skills; extraordinarily organized and able to work effectively in a team, juggling multiple and varied tasks simultaneously; rigorous adherence to deadlines and timelines; appropriate initiative within the parameters of the position; meticulous attention to detail; committed to high performance and dedicated to ensuring that the college is presented to internal and external constituents in the most professional light; extraordinary diplomatic skills and be an accomplished problem-solver; demonstrated ability to make responsible decisions and act with discretion; ability to manage multiple tasks simultaneously and to prioritize workflow; familiar with an academic environment and extremely detail oriented.
Benefits
- Top choice medical, dental, and vision benefits.
- Retirement plan matching contribution of 8%.
- Tuition waivers for employees *and* dependents.
- Generous paid time off, sick time, holidays, floating holidays, and more!
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