Administrative Coordinator providing support for ophthalmology department at WashU. Coordinating administrative tasks and assisting with program developments and student advising.
WE
Onsite Facilities Administrative Assistant
Posted 3 hours ago
About the role
- Facilities Administrative Assistant coordinating maintenance and repair requests for venues at Wedgewood Weddings. Supporting project management and administrative needs across multiple venues nationwide.
Responsibilities
- Coordinating maintenance and repair requests from our venue leadership teams
- Organizing and tracking vendor requests and maintenance tickets
- Helping maintain a company-wide calendar of construction projects and repairs
- Assisting with billing, invoicing, and payment follow-up for construction projects
- Tracking maintenance work and project progress across all venues
- Handling incoming calls and communications with professionalism and urgency
- Processing invoices and coordinating with the Accounting team for timely payments
- Scheduling meetings, calls, travel, and appointments for senior leadership
- Supporting additional projects and administrative needs as they arise
Requirements
- High school diploma or equivalent
- 3+ years of administrative experience
- Experience in construction, facilities, or a similar industry is a plus
- Basic familiarity with construction processes or blueprints preferred
Benefits
- An opportunity to be part of something special and contribute to our couples’ amazing celebrations.
- Highly recommended workplace : 90% of our full-time team members endorse us as a great place to work, thanks to our collaborative culture and focus on employee satisfaction.
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