Administrative Assistant providing essential administrative support to the construction group at Gray Construction in Atlanta, GA. Involves coordinating documents, managing communication, and ensuring project deadlines are met.
About the role
- C-Suite Executive Assistant providing high-level support to executives while managing office operations. Contributing to a collaborative and efficient workplace in a hybrid environment.
Responsibilities
- Provide comprehensive, high-level support to the C-Suite executive team.
- Prepare supporting materials (agendas, briefing materials, and presentations for leadership meetings and board meetings) when directed.
- Ensure follow-ups, action items, and deadlines from executive meetings are met and keep executives on track ensuring key priorities are met.
- Coordinate with wider team to manage complex calendars, scheduling, and meeting coordination across multiple stakeholders, flagging any potential bottlenecks.
- Handle confidential and sensitive information with the utmost discretion.
- Provide Personal Assistant (PA) support as well as other ad hoc personal tasks for executives to ensure their time and focus are optimized.
- Oversee day-to-day office operations, ensuring a professional, efficient, and well-maintained environment.
- Manage relationships with vendors, suppliers, and service providers to support office needs.
- Coordinate office moves, setups, facilities projects, and equipment procurement.
- Maintain and optimize office systems and resources.
- Serve as the primary point of contact for staff regarding facilities operations.
- Support Internal and External events as directed/ Support cross-functional initiatives that impact executive operations and office efficiency.
- Streamline processes, systems, and communication channels across teams to improve operational effectiveness.
- Assist with reporting, data analysis, and documentation required by executives.
Requirements
- Proven experience as a C-Suite Executive Assistant or senior-level Office Manager, ideally in fast-paced or high-growth environments.
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of discretion and professionalism handling confidential matters.
- Proactive, solutions-oriented mindset with the ability to anticipate needs and act independently.
- Experience managing vendors, budgets, and office resources.
- Desirable Attributes Experience directly supporting CEOs or other top-level executives.
- Start up experience Familiarity with modern office management tools, productivity software, and collaboration platforms.
- Collaborative, adaptable, and positive attitude with strong problem-solving skills.
Benefits
- Competitive Salary & Career Growth – Tailored progression & opportunities to develop your skills.
- Flexible Work Arrangements – Hybrid and remote-friendly options to fit your lifestyle.
- Generous Time Off – 35 days annual leave including bank holidays, plus enhanced parental leave.
- Health & Wellbeing – Private health and dental insurance, plus mental health support through Spill.
- Tech & Tools – MacBook and all the gear you need to do your best work.
- Learning & Development – Training budget and ongoing opportunities to grow your expertise.
- Inclusive Culture – A collaborative, supportive, and innovative team environment.
- Fun & Connection – Quarterly company-wide socials and team-building events.
- Perks & Discounts – Access to exclusive employee discounts via our Perks Directory.
- Impactful Work – Contribute to a growing SaaS product that truly makes a difference for our customers.
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