Retirement Administrative Assistant role at Cetera Financial Group supporting the Cetera TPA team in Dallas or Des Moines. Duties include clerical support, report preparation, and customer service.
About the role
- Assistant Administratif at HIRSCH France handling internal organization and visitor management. Responsible for managing administrative support and logistics for various services.
Responsibilities
- Welcome visitors and, as support for the switchboard in Aix, handle incoming calls
- Manage entry and exit of people (visitors, contractors, couriers)
- Control access to premises and ensure security documents are signed
- Process emails received in the company contact inbox
- Arrange bookings for travel and events (hotels, meals, transport)
- Receive, sort and distribute mail and packages
- Manage postal shipments and postage
- Monitor office supplies and consumables inventory
- Place orders and manage supplier relationships
- Help tidy and organize shared spaces (storage, cafeteria, etc.)
- Assist with order entry and inform customers about order tracking
- Monitor service provider interventions (cleaning, maintenance, servicing…)
- Contribute to tracking regulatory inspections
- Participate in internal meetings on safety, health and environment matters
- Update ERP and CRM databases
Requirements
- High school diploma to two-year degree (Bac to Bac+2) in management, executive assistant or equivalent
- Experience in a similar role (administrative versatility, flow management, internal support)
- Proficiency with office software (word processing, spreadsheets, email, databases)
- Ability to manage multiple tasks in parallel with precision
- Excellent verbal and written communication skills
- Welcoming attitude, professional appearance and service mindset
- Professional level of English required for client or supplier interactions
Benefits
- An e-learning platform to continuously develop your skills
- Opportunities for career growth and mobility within the Vitaprotech group, in France or internationally
- Profit-sharing bonus
- Health insurance covered at 70% and meal vouchers worth €11.50 covered at 60%
- Sustainable mobility package (75% reimbursement of transport subscription and/or carpooling/bike benefits)
- As part of the Vitaprotech program, you may be eligible for a €1,000 employee referral bonus
Job title
Job type
Experience level
Salary
Degree requirement
Tech skills
Location requirements
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