Front Office Manager leading the Front Office Team to craft inspired workplaces at 24seven Hotels. Ensuring exceptional guest experiences and maintaining hotel brand standards in Santa Barbara.
About the role
- Assistant Administratif au sein de HIRSCH pour la gestion des flux et l'accueil. Participation à l'organisation interne et à la qualité des services administratifs.
Responsibilities
- Front-desk reception and flow management
- Welcome visitors and handle phone calls
- Manage entries and exits of people (visitors, contractors, delivery drivers)
- Control access to the premises and obtain signatures for safety documents
- Process emails received at the company contact inbox
- Arrange bookings for travel and events (hotels, meals, transport)
- Receive, sort and distribute mail and parcels
- Manage postal dispatches and postage
- Monitor stock levels of supplies and consumables
- Place orders and manage relationships with suppliers
- Help with tidying and organizing shared spaces
- Assist with order entry and inform customers about tracking
- Monitor service provider interventions (cleaning, maintenance, repairs, etc.)
- Contribute to the follow-up of regulatory inspections
- Participate in internal meetings on safety, health and environmental matters
- Update ERP and CRM databases
Requirements
- High school diploma to two-year post-secondary degree (Bac to Bac+2) in management, administrative assistance or equivalent
- Experience in a similar role (administrative versatility, flow management, internal support)
- Proficiency with office tools (word processor, spreadsheet, email, database)
- Ability to manage multiple tasks in parallel with rigor
- Excellent verbal and written communication skills
- Welcoming manner, professional appearance and service-oriented attitude
- Professional level of English required for client or supplier exchanges
Benefits
- An e-learning platform to continuously boost your skills
- Career development and mobility opportunities within the Vitaprotech group, in France or internationally
- Profit-sharing bonus (Participation bonus)
- Health insurance covered at 70%, and meal vouchers of €11.50 covered at 60%
- Sustainable mobility package (75% reimbursement of transport subscription and/or carpooling/bike benefit)
- Under the Vitaprotech program, you may be eligible for a €1,000 employee referral bonus
Job title
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Degree requirement
Tech skills
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