Senior Administrative Assistant handling executive support in a fast - paced tech environment for Capital One. Managing daily calendars, travel arrangements, and professional communication to ensure team efficiency.
About the role
- Administrative Assistant providing essential support to the technical account managers and leadership team at Tower Water. Handling contracts, client information, and various administrative tasks in Somerset, NJ.
Responsibilities
- Prepare and review contracts, agreements, amendments and purchase orders.
- Review and proofread reports and documents before sending to clients.
- Create, update and maintain client information in several databases.
- Answer phones, take messages, and transfer calls.
- Filing, faxing, mailing, etc.
- Organize and schedule meetings.
- Produce e-mails, reports, letters, forms and SOPs.
- Respond to insurance requests from clients.
- Teamwork is a must - willingness to communicate with the administration team.
- Some responsibilities may change in accordance with Tower Water business operations.
- Complete company required trainings.
- Other tasks based on company needs.
Requirements
- 2+ years as an administrative or customer service professional
- QBO experience is a plus
- Basic Accounts Payable and Accounts Receivable experience is a plus
- High School Diploma or GED Equivalent
- Proficient in MS Office (Outlook is a must)
- Update and maintain several databases
- Computer-savvy, with fast and accurate typing.
- Passionate, well-spoken and reliable.
- Organized and able to multitask; can successfully balance deadlines and projects at any given time.
- Efficient and productive with strong prioritization skills.
- Able to take direction and complete tasks independently from multiple supervisors
- Work speed must be consistent with other personnel after 6–8-week training period
- Excellent interpersonal skills and exemplifies the Tower Water values
- Attention to detail and problem-solving skills
Benefits
- Hourly rate of $19.25-$21.65 based on experience
- Medical, dental and vision benefits with generous employer contributions
- 401k with 4% matching.
- 10 vacation and 5 sick days per year with progressing vacation based on years of service
- 8 paid holidays
- Pretax benefits such as FSA or HSA accounts
- Company paid life insurance and short-term disability coverage
- Laptop, phone and monitor for home use
- Quarterly conversations with your manager
- All staff meetings and fun events
- Additional benefits through our PEO
- After training, there will be remote work options with 3 days on site and 2 days remote
- You will have access to our Employee Assistance Program and our training database
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant providing a wide range of administrative and clerical duties for the Management Team. Requires excellent communication and organization skills, supporting daily management operations.
Administrative Assistant coordinating day - to - day office activities for Domtar. Providing clerical, organizational, and operational support to ensure office efficiency.
Administrative Assistant at HIRSCH managing visitor access and internal logistics for a security technology company. Coordinating administrative tasks, supporting various departments, and ensuring effective office flow.
Assistant Administratif au sein de HIRSCH pour la gestion des flux et l'accueil. Participation à l'organisation interne et à la qualité des services administratifs.
Assistant Administratif at HIRSCH France handling internal organization and visitor management. Responsible for managing administrative support and logistics for various services.
Administrative Coordinator responsible for front - office operations in a new pediatric care center. Managing records and supporting new hire processes for a healthcare team.
Transport Office Manager responsible for the effective execution of the LGV Transport operations at Pets Fulfilment Centre. Leading teams and ensuring compliance with operational standards.
Administrative Coordinator overseeing daily office operations and facilitating internal and external communication. Supporting onboarding, resource coordination, and maintaining office supplies in a sustainable engineering firm.
R2 Pharma is seeking an Administrative Assistant for Invoicing to manage financial documentation. Focus on compliance and financial processes in the Nuclear Medicine sector.