Providing administrative support as an Assistant at Scania's office in Cordilheira Alta, Brazil. Responsible for financial reporting, customer documentation, and HR support.
About the role
- Administrative Assistant providing essential support to the technical account managers and leadership team at Tower Water. Handling contracts, client information, and various administrative tasks in Somerset, NJ.
Responsibilities
- Prepare and review contracts, agreements, amendments and purchase orders.
- Review and proofread reports and documents before sending to clients.
- Create, update and maintain client information in several databases.
- Answer phones, take messages, and transfer calls.
- Filing, faxing, mailing, etc.
- Organize and schedule meetings.
- Produce e-mails, reports, letters, forms and SOPs.
- Respond to insurance requests from clients.
- Teamwork is a must - willingness to communicate with the administration team.
- Some responsibilities may change in accordance with Tower Water business operations.
- Complete company required trainings.
- Other tasks based on company needs.
Requirements
- 2+ years as an administrative or customer service professional
- QBO experience is a plus
- Basic Accounts Payable and Accounts Receivable experience is a plus
- High School Diploma or GED Equivalent
- Proficient in MS Office (Outlook is a must)
- Update and maintain several databases
- Computer-savvy, with fast and accurate typing.
- Passionate, well-spoken and reliable.
- Organized and able to multitask; can successfully balance deadlines and projects at any given time.
- Efficient and productive with strong prioritization skills.
- Able to take direction and complete tasks independently from multiple supervisors
- Work speed must be consistent with other personnel after 6–8-week training period
- Excellent interpersonal skills and exemplifies the Tower Water values
- Attention to detail and problem-solving skills
Benefits
- Hourly rate of $19.25-$21.65 based on experience
- Medical, dental and vision benefits with generous employer contributions
- 401k with 4% matching.
- 10 vacation and 5 sick days per year with progressing vacation based on years of service
- 8 paid holidays
- Pretax benefits such as FSA or HSA accounts
- Company paid life insurance and short-term disability coverage
- Laptop, phone and monitor for home use
- Quarterly conversations with your manager
- All staff meetings and fun events
- Additional benefits through our PEO
- After training, there will be remote work options with 3 days on site and 2 days remote
- You will have access to our Employee Assistance Program and our training database
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