Senior Administrative Assistant handling executive support in a fast - paced tech environment for Capital One. Managing daily calendars, travel arrangements, and professional communication to ensure team efficiency.
About the role
- Administrative Coordinator overseeing daily office operations and facilitating internal and external communication. Supporting onboarding, resource coordination, and maintaining office supplies in a sustainable engineering firm.
Responsibilities
- Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace.
- Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions.
- Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment.
- Manage fleet maintenance and logistics effectively.
- Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects.
- Organize important documents, contracts, and project files.
- Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement.
- Manage the process of sending and receiving certified mail for important project-related documents.
- Track and document certified mail receipts for record-keeping purposes.
- Prepare and edit documents, reports, and presentations.
- Maintain accurate records and filing systems.
- Assist with planning and execution of company events, meetings, and projects.
- Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly.
Requirements
- High School Diploma and a minimum of 1-year of progressively responsible experience supporting fast-paced teams
- Associate or bachelor's degree preferred
- Advanced computer skills in MS Word, Excel, and PowerPoint
- Proven ability in keyboarding skills, note-taking, and transcribing
- Superior written and oral communication skills, project management skills and the ability to handle a high volume of confidential information are required
- Advanced writing skills that exhibit a high level of command of the English language (both written and verbal), as well as proficiency in integrated computer software applications and internet/intranet communications and research.
Benefits
- Flexible Work Environment
- 401(k) with Company Match
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