Administrative Assistant for consulting events in São Paulo, organizing registrations and controlling event costs. Involves customer service and material planning.
About the role
- DC Office Administrator managing daily office operations at Versar Global Solutions. Responsible for overseeing supplies, vendor coordination, and ensuring a well-organized workplace.
Responsibilities
- Order and Maintain Office Supplies: Track inventory, order, and restock office supplies for the main supply closet to ensure all team members have the resources they need to work efficiently.
- Order Kitchen and Breakroom Supplies: Monitor and replenish kitchen essentials such as coffee, condiments, beverages, paper products, and cleaning supplies to maintain a well-stocked and sanitary kitchen environment.
- Manage Conference Rooms and Shared Office Spaces: Oversee scheduling, set-up, and maintenance of conference rooms, hotel offices, and cubicles. Ensure these spaces are clean, organized, and equipped for meetings and day-to-day use.
- Vendor Coordination: Communicate with external vendors for office and kitchen supplies as needed, including placing orders, tracking deliveries, and resolving any issues.
- Office Appearance: Conduct regular walk-throughs to ensure all office areas, especially common and guest-facing spaces, are tidy, functional, and reflect a high standard of professionalism.
- Assist with Onboarding: Prepare workspaces for new hires and provide basic office orientation.
- General Administrative Support: Provide backup support for reception and administrative tasks as needed, such as mail distribution, document preparation, or scheduling assistance.
Requirements
- Bachelor’s degree with at least 2 years of experience in an office setting
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to multitask and prioritize responsibilities in a dynamic office environment.
- Proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace).
- Proactive, resourceful, and able to work independently as well as collaboratively.
- Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.
- Successful results of pre-employment screenings, including federal background check, MVR, and drug screen.
- Comply with company drug and alcohol policy.
- Be authorized to work in the US or will be authorized by the successful candidate’s start date.
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Remote work options
Job title
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