Executive Assistant supporting management in organizational and administrative tasks for elearnio's SaaS solution. Coordinating projects, managing HR processes, and facilitating meetings in Berlin.
About the role
- Executive Assistant providing administrative support to SVP in marketing and product management at Cepheid. Managing tasks like scheduling, communications, and meeting logistics with a focus on efficiency and detail.
Responsibilities
- Provide administrative support to the SVP, Marketing & Product Management
- Ensure operational meetings and interactions run efficiently across a global client group
- Provide a bridge for smooth communication between direct reports across both functions, the peer L1 team, as well as HR and Finance business partners and external network
- Complete a variety of administrative tasks for the SVP including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings
- Independently prepare expense reports and purchase orders with a solid understanding of the expense reporting, invoicing and purchase order procedures and the budget process
- Manage and coordinate all aspects of executive meetings including conference room reservations, teleconference and videoconference set-up, catering, and associated meeting logistics including related social activities for both onsite and offsite events
Requirements
- High School Degree (or equivalent experience)
- 5+ years of progressive administrative experience
- 3+ years of project management experience in planning, managing, and coordinating all aspects of executive meetings and conferences from inception through completion
- Excellent computer skills: Outlook (e-mail and calendar management), Word, Excel, and PowerPoint and other Microsoft Office products
- Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, take initiative, be a self-starter and solving problems calmly and professionally in a team environment
- Ability to carry out all responsibilities with exemplary verbal and written communication skills, attention to detail, time management and organizational skills while producing high-quality work.
Benefits
- Paid time off
- Medical/dental/vision insurance
- 401(k)
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