Executive Assistant supporting CEO and CFO in managing day - to - day activities for a tech company. Organized and proactive role coordinating communications, meetings, and travel arrangements.
About the role
- Executive Assistant managing executive office operations for the President & CEO. Supporting priorities with high-level organizational skills in a fast-paced environment.
Responsibilities
- Work in close partnership with the Executive Office, supporting day-to-day executive office operations and serving as a key second chair to ensure continuity, alignment, and seamless coverage.
- Proactively manage the President and CEO’s complex calendar with competing priorities, ensuring alignment with executive priorities and organizational objectives.
- Coordinate high-touch executive travel, ensuring seamless end-to-end logistics.
- Prepare, reconcile and submit expense reports and process invoices for the department.
- Anticipate executive needs and flag time-sensitive or high-priority matters to Executive Office as appropriate.
- Prepare and distribute meeting agendas, briefing materials, and pre-read documents; ensure executives are fully prepared for internal and external engagements.
- Interface with senior leaders, Board members, donors, and external stakeholders with a high degree of professionalism and diplomacy.
- Draft and edit correspondence, memoranda, and other written materials on behalf of executives.
- Monitor and manage incoming communications, exercising judgment in prioritization and response.
- Prepare, reconcile, and submit executive expense reports; process invoices and ensure compliance with organizational policies.
- Maintain accurate and secure electronic and paper filing systems.
- Support the preparation of presentations and reports for internal and external audiences.
- Manage special projects and ad hoc assignments requiring independent judgment, discretion, and deadline discipline.
- Provide backup coverage to other Executive Assistants within the Office of the President to ensure seamless operations.
Requirements
- Seasoned professional with a minimum of five to seven years of experience working at the C-Suite level.
- A bachelor’s degree is preferred.
- Exceptional writing, editing and proofreading skills.
- Excellent organization and time-management skills.
- Demonstrated proficiency in O365, Blackbaud, Concur and ADP.
Benefits
- Medical, Dental & Vision
- Vacation, Sick & Personal Leave
- Life Insurance (Basic & Optional)
- Flex Spending Accounts
- 403(b) Retirement Account
- Holiday Savings Plan
- Annual Success Sharing
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