Infrastructure Administrative Specialist managing office duties, vendor communication, and support tasks for Utility Company. Handling inventory, invoices, and assisting with emergency response plans.
About the role
- Administrative Assistant providing support to senior leadership, coordinating meetings and communications for Legends Global. Managing schedules and travel arrangements in a fast-paced environment.
Responsibilities
- Manage calendars, schedule and coordinate meetings.
- Draft and format internal communications, memos and meeting notes.
- Prepare reports, presentations, agendas, and correspondence.
- Track action items and coordinate timely follow-up.
- Coordinate internal and external meetings, including logistics and materials.
- Complete general administrative tasks as requested.
- Support in project work and initiatives.
- Send reminders, updates and follow-up emails to ensure timelines and tasks remain on track.
- Circulate meeting materials, agendas and notes.
- Facilitate meetings as requested and minute take.
- Maintain confidential records and sensitive information.
- Travel as requested to attend in-person meetings.
- Arrange travel and itineraries as requested.
- Managing corporate partner tickets and ticketing/reservation platforms.
Requirements
- Experience in an administration focused position required.
- Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) experience required.
- Experience supporting senior executives ideal.
Benefits
- medical insurance
- dental insurance
- vision insurance
- life insurance
- disability insurance
- paid vacation
- 401k plan
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
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