Senior Assistant Admin coordinating administrative, communication, and system support for Quality team in dsm - firmenich. Ensuring effective document control and training administration for GMP and compliance activities.
About the role
- Executive Assistant supporting CPO and Product VPs at Trainline. Managing agendas, travel, and correspondence in a hybrid role.
Responsibilities
- Agenda management; keep ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner
- Act as a gatekeeper for leaders’ time, balancing strategic priorities with operational realities
- Inbox management and correspondence
- Support Product leadership rhythms such as planning cycles, QBRs, reviews and offsites
- Travel management including flights, trains, taxis, arranging visas and accommodation
- Creation and execution of cost-effective, detailed travel itineraries
- Event planning both in-house and offsite
- Project support as required
- Support for new staff
- Expense management and reporting
- Work cross-functionally with Engineering, Data, and Commercial
- Handle sensitive and confidential information with discretion and sound judgment
- Build strong relationships with other EAs and stakeholders to coordinate seamlessly at pace
Requirements
- Experience supporting at Director/C-Suite level
- A self-starter who has experience working autonomously within a fast-paced Technology focused company with an ever-changing and pressurised environment
- Understand the need to prioritise and plan; however, be agile and comfortable enough to react to ever changing landscapes, business demands, and can make the step change seamlessly in a tech driven organisation
- Accustomed to the demands of multiple Executives requiring conflicting changes simultaneously.
- Able to work under pressure to strict deadlines and manage workload effectively under very demanding conditions.
- Ability to organise and prioritise with strong attention to detail
- Able to build strong relationships across the business with both internal and external stakeholders
- Strong prioritisation skills and sound judgement
Benefits
- Private healthcare & dental insurance
- Generous work from abroad policy
- 2-for-1 share purchase plans
- EV Scheme to further reduce carbon emissions
- Extra festive time off
- Excellent family-friendly benefits
- Clear career paths
- Transparent pay bands
- Personal learning budgets
- Regular learning days
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Tech skills
Location requirements
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