Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant managing complex schedules, communications, and key initiatives for C-suite leaders at MacDonald-Miller. Enhancing leadership effectiveness in a dynamic work environment.
Responsibilities
- Own and manage complex, rapidly changing calendars with precision and foresight.
- Anticipate conflicts and resolve them before they impact the executives’ time or priorities.
- Keep both executives focused, prepared, and optimized for high-value leadership engagements.
- Draft, refine, and manage executive-level communications with accuracy, professionalism, and strategic tone.
- Support internal messaging by coordinating announcements, updates, and company-wide communications.
- Plan, prepare, and support executive and leadership meetings with excellence and attention to detail.
- Coordinate logistics for internal and external meetings, company events, and leadership offsites.
- Manage high-priority tasks and recurring workflows while supporting special projects from concept through follow-through.
- Conduct research, gather information, and prepare briefing materials to support executive decision-making.
Requirements
- Education: Bachelor’s degree preferred; equivalent relevant experience considered.
- Experience: 5–8 years providing senior-level executive support with a strong track record of administrative and operational excellence.
- Executive Support Expertise: Demonstrated success partnering with C-suite leaders in dynamic, fast-moving environments.
- Communication Skills: Exceptional written and verbal communication abilities with excellent attention to detail, nuance, and tone.
- Technical Proficiency: Advanced skills in Microsoft Office Suite, Microsoft Teams, and collaboration platforms.
- Valued Experience: Experience supporting Board-level communications and contributing to internal communication initiatives.
Benefits
- Medical, dental, vision for employees (coverage available for dependents for shared premium).
- 401k retirement plan including Company matching.
- Vacation and Sick Compensation (PTO), and Holiday Pay!
- Disability income protection including short term and long-term disability.
- Employee and dependent life insurance.
- Wellness Program.
- Employee Assistance Program.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
Executive Assistant supporting two vice presidents at BrokerLink, managing calendars and communications. Involves administrative support and coordination for team activities and special projects.
Executive Assistant supporting two Vice Presidents at BrokerLink. Managing calendars, travel arrangements, and providing administrative support in Ontario.
Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
Executive Assistant at BODYROK focused on business operations and administrative support. Managing schedules, correspondence, and operational workflows in a fast - paced environment.
Executive Assistant supporting the Vice Presidents of Taste Innovation and R&D Strategy at IFF. Managing schedules, travel, and enhancing executive effectiveness for global innovation initiatives.
Secrétaire Médical(e) en Alternance au CFA ASCOR Espace Concours à Lille, impliqué dans la gestion des patients et des dossiers médicaux.