Executive Assistant supporting CPO and Product VPs at Trainline. Managing agendas, travel, and correspondence in a hybrid role.
About the role
- Executive Assistant managing complex schedules, communications, and key initiatives for C-suite leaders at MacDonald-Miller. Enhancing leadership effectiveness in a dynamic work environment.
Responsibilities
- Own and manage complex, rapidly changing calendars with precision and foresight.
- Anticipate conflicts and resolve them before they impact the executives’ time or priorities.
- Keep both executives focused, prepared, and optimized for high-value leadership engagements.
- Draft, refine, and manage executive-level communications with accuracy, professionalism, and strategic tone.
- Support internal messaging by coordinating announcements, updates, and company-wide communications.
- Plan, prepare, and support executive and leadership meetings with excellence and attention to detail.
- Coordinate logistics for internal and external meetings, company events, and leadership offsites.
- Manage high-priority tasks and recurring workflows while supporting special projects from concept through follow-through.
- Conduct research, gather information, and prepare briefing materials to support executive decision-making.
Requirements
- Education: Bachelor’s degree preferred; equivalent relevant experience considered.
- Experience: 5–8 years providing senior-level executive support with a strong track record of administrative and operational excellence.
- Executive Support Expertise: Demonstrated success partnering with C-suite leaders in dynamic, fast-moving environments.
- Communication Skills: Exceptional written and verbal communication abilities with excellent attention to detail, nuance, and tone.
- Technical Proficiency: Advanced skills in Microsoft Office Suite, Microsoft Teams, and collaboration platforms.
- Valued Experience: Experience supporting Board-level communications and contributing to internal communication initiatives.
Benefits
- Medical, dental, vision for employees (coverage available for dependents for shared premium).
- 401k retirement plan including Company matching.
- Vacation and Sick Compensation (PTO), and Holiday Pay!
- Disability income protection including short term and long-term disability.
- Employee and dependent life insurance.
- Wellness Program.
- Employee Assistance Program.
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