Executive Assistant providing advanced level support to senior officers at Coca - Cola. Manages schedules, coordinates meetings, and handles administrative tasks for leadership.
About the role
- Personal Assistant to General Manager supporting strategic initiatives and operations at Gold Fields. Responsibilities include communications, reports preparation, meeting coordination, and travel arrangements.
Responsibilities
- Research, identify and collect relevant information, draft correspondence, and initiate communications on behalf of the General Manager and Site Leadership Team;
- Prepare weekly, monthly, and quarterly reports, liaising with all Departments to ensure timely and suitable input is included;
- Coordinate with the Leadership Team to map out requirements for strategic initiatives and planned objectives, working closely to keep them well informed of upcoming commitments and that they have relevant, appropriate documentation in advance of meetings as required.
- Arrange meetings and events, including booking rooms, catering, tele/video conference facilities on behalf of the General Manager and Leadership Team - prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues;
- Communicate accountabilities following meetings with the General Manager and other management meetings. Ensuring activities are understood and actioned within due dates.
- Ensure requests/action items/due dates for the General Manager are proactively followed up and resolved in a timely manner.
- Coordinate travel arrangements for the General Manager and others as required;
- Assist with social media communications for the Agnew Gold Mine as well as coordinate on-site and off-site functions
- Assist with all administration aspects of operational activities and projects as directed by the General Manager;
- Collaborate with the internal and other Gold Fields site administrators to ensure information is shared as required.
Requirements
- Proven experience in a senior level administrative role preferably in a mining or mineral processing sector
- Demonstrated ability to self-manage and prioritise workloads with good project management skills, including initiative, problem-solving, and meeting objectives.
- Possesses the ability to be proactive in seeking out answers or further advice where required
- Creates rapport to build constructive relationships in both formal and informal settings with colleagues, as well as internal and external contacts
- Communicates clearly, concisely, and accurately in all verbal and written communications, using appropriate business language
- Excellent ability to build relationships and work collaboratively with internal and external stakeholders
- Advanced ability to prioritise planned work
- Outstanding communication skills and initiative
- High level organisational and time management skills
- Certificate II in Business Administration or similar
- Advanced Microsoft Office application skills
- Valid Manual Driver’s Licence
Benefits
- 6% Site Allowance
- Private Health Insurance Allowance
- Quarterly Bonus Scheme
- Virgin Velocity reward points
- Salary sacrifice options
- Increased annual leave entitlements
- Employee referral program - $10,000 per successful referral!
- Employee Assistance Program
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Personal Assistant supporting the Executive team at LRQA. Responsible for organizing schedules, meetings, and communications.
Executive Assistant providing comprehensive administrative support to the Executive team at Lendscape. Managing office operations and facilitating effective leadership interactions in a hybrid environment.
Executive Assistant at USAA providing administrative support to the CIO and other executives. Managing schedules, coordinating meetings, and ensuring communication flow effectively.
CS
Executive Assistant supporting management at Cosmo Beauty Brand House in Berlin. Engaging in administrative tasks, legal support, and communication in a hybrid work environment.
Executive Assistant managing complex schedules, communications, and key initiatives for C - suite leaders at MacDonald - Miller. Enhancing leadership effectiveness in a dynamic work environment.
Senior Executive Assistant supporting the COO at Samba TV, managing complex scheduling and international travel. Collaborating with Chief of Staff and enhancing organizational effectiveness.
Executive Assistant providing trusted support to Numan’s CEO. Managing the CEO’s calendar and coordinating events while maintaining discretion and professionalism.
TPP Coordinator driving program management for Ford's Technology Platform Programs team. Ensuring efficient operations in delivering high - quality software for next - gen vehicles.
Aspiring General Virtual Assistant supporting operations and team coordination tasks for companies at Wing. Involves document management, data entry, scheduling, and client communication.