Provide office and reception support in Dubai office
Perform responsible administrative and secretarial work of a confidential, complex and varied nature
Assist a department(s) Branch or the Branch Manager
Exercise considerable initiative, independent judgment and discretion in planning, prioritizing and organizing diversified workload
Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents
Compose material and information and type and design general correspondence, memos, charts, tables, graphs, business plans, reports
Proofread copy for spelling, grammar and layout
Responsible for accuracy and clarity of final copy
Create logs and databases
Perform desktop publishing and develop visual presentations
Schedule and organize complex activities such as travel, client meetings, staff meetings, and conferences
Maintain appointment schedule, calendar and travel itinerary
Sort and distribute mail
Draft written responses or reply by phone or e-mail when necessary
Establish, develop, maintain and update filing systems and library of professional journals
Complete Proposal Initiation and Project Initiation forms and open project files
Conduct research and compile and process statistical reports
Maintain calendar system regarding work in progress
Deal with printer, photographer as needed
Proof billing reviews and client invoices for accuracy
Track budgets for projects and maintain accurate records
Requirements
High School Diploma or GED with 4 years of experience; Associates (AA) with 2 years or Bachelor’s (BA) Degree with no experience or equivalent experience supplemented by course work including business office procedures, typing, secretarial and related subjects or any related combination of education and experience.
Accurate typing skills of a minimum of 40 to 50 wpm.
Must be organized and able to multi-task.
Advanced proficiency in the use of office equipment and the most recent release of MS Office and database software.
Knowledge of operations, accounting procedures and administrative policies and procedures.
Availability to work overtime on short notice as required by project demands.
Valid UAE driver’s license and a satisfactory driving record for business travel.
Benefits
Competitive pay and benefits
Well-being programs to support you and your family
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