Onsite Administrative Assistant

Posted 7 hours ago

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About the role

  • Provide office and reception support in Dubai office
  • Perform responsible administrative and secretarial work of a confidential, complex and varied nature
  • Assist a department(s) Branch or the Branch Manager
  • Exercise considerable initiative, independent judgment and discretion in planning, prioritizing and organizing diversified workload
  • Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents
  • Compose material and information and type and design general correspondence, memos, charts, tables, graphs, business plans, reports
  • Proofread copy for spelling, grammar and layout
  • Responsible for accuracy and clarity of final copy
  • Create logs and databases
  • Perform desktop publishing and develop visual presentations
  • Schedule and organize complex activities such as travel, client meetings, staff meetings, and conferences
  • Maintain appointment schedule, calendar and travel itinerary
  • Sort and distribute mail
  • Draft written responses or reply by phone or e-mail when necessary
  • Establish, develop, maintain and update filing systems and library of professional journals
  • Complete Proposal Initiation and Project Initiation forms and open project files
  • Conduct research and compile and process statistical reports
  • Maintain calendar system regarding work in progress
  • Deal with printer, photographer as needed
  • Proof billing reviews and client invoices for accuracy
  • Track budgets for projects and maintain accurate records

Requirements

  • High School Diploma or GED with 4 years of experience; Associates (AA) with 2 years or Bachelor’s (BA) Degree with no experience or equivalent experience supplemented by course work including business office procedures, typing, secretarial and related subjects or any related combination of education and experience.
  • Accurate typing skills of a minimum of 40 to 50 wpm.
  • Must be organized and able to multi-task.
  • Advanced proficiency in the use of office equipment and the most recent release of MS Office and database software.
  • Knowledge of operations, accounting procedures and administrative policies and procedures.
  • Availability to work overtime on short notice as required by project demands.
  • Valid UAE driver’s license and a satisfactory driving record for business travel.

Benefits

  • Competitive pay and benefits
  • Well-being programs to support you and your family

Job title

Administrative Assistant

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

High School Diploma

Location requirements

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