Managing a wide variety of administrative responsibilities
Supporting Development leaders to build the optimal working environment for fast-moving hybrid teams
Arrangement of flight, hotel, and other travel for senior members of Development organization and monitoring of travel in progress
Coordination of expense collection and submission for senior members of Development organization
Scheduling and planning for various team virtual meetings, in-person meetings, owner meetings, and conference activities
Calendar management for senior members of the Development organization and administration of Outlook and Teams shared calendar resources for the broader team
Vendor set-up and organization of work contracts, processing of invoices, and broad support for maintaining vendor relationships
Maintenance of organizational charts, team rosters, seating charts, contact lists, and productivity tools rosters
Coordinates Development Committee meetings, including scheduling and communication, confirming, proofreading, and filing appropriate documentation, and implementing new governance processes
Evaluates internal processes across calendar management, vendor processes and development governance to identify inefficiencies and implement scalable solutions
Makes recommendations for and implements efforts to streamline Development’s administrative and operational tasks
Assists with the collection, organization, and utilization of current and perspective owner contact information across Development sales and operations systems
Requirements
7+ years experience as Administrative Assistant, Coordinator, or Specialist in a hospitality, travel, or franchise business
Bachelor's degree in Business Administration, Marketing, or a related field.
Demonstratable experience with continuous improvement, efficiency, or innovation projects
Command of MS Office suite including Word, Excel, PowerPoint, and Outlook
Familiarity with administration of MS SharePoint and MS Teams
Previous experience supporting hotel sales or business development vastly preferred
Experience in customer or owner facing administrative roles preferred
Familiarity working with sales contact or relationship management platforms preferred
Benefits
Annual allotment of free hotel stays at Hyatt hotels globally
Flexible work schedule
Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
Paid Time Off, Medical, Dental, Vision, 401K with company match
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