Hybrid Administrative Specialist – Development

Posted 5 hours ago

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About the role

  • Managing a wide variety of administrative responsibilities
  • Supporting Development leaders to build the optimal working environment for fast-moving hybrid teams
  • Arrangement of flight, hotel, and other travel for senior members of Development organization and monitoring of travel in progress
  • Coordination of expense collection and submission for senior members of Development organization
  • Scheduling and planning for various team virtual meetings, in-person meetings, owner meetings, and conference activities
  • Calendar management for senior members of the Development organization and administration of Outlook and Teams shared calendar resources for the broader team
  • Vendor set-up and organization of work contracts, processing of invoices, and broad support for maintaining vendor relationships
  • Maintenance of organizational charts, team rosters, seating charts, contact lists, and productivity tools rosters
  • Coordinates Development Committee meetings, including scheduling and communication, confirming, proofreading, and filing appropriate documentation, and implementing new governance processes
  • Evaluates internal processes across calendar management, vendor processes and development governance to identify inefficiencies and implement scalable solutions
  • Makes recommendations for and implements efforts to streamline Development’s administrative and operational tasks
  • Assists with the collection, organization, and utilization of current and perspective owner contact information across Development sales and operations systems

Requirements

  • 7+ years experience as Administrative Assistant, Coordinator, or Specialist in a hospitality, travel, or franchise business
  • Bachelor's degree in Business Administration, Marketing, or a related field.
  • Demonstratable experience with continuous improvement, efficiency, or innovation projects
  • Command of MS Office suite including Word, Excel, PowerPoint, and Outlook
  • Familiarity with administration of MS SharePoint and MS Teams
  • Previous experience supporting hotel sales or business development vastly preferred
  • Experience in customer or owner facing administrative roles preferred
  • Familiarity working with sales contact or relationship management platforms preferred

Benefits

  • Annual allotment of free hotel stays at Hyatt hotels globally
  • Flexible work schedule
  • Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
  • A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
  • Paid Time Off, Medical, Dental, Vision, 401K with company match

Job title

Administrative Specialist – Development

Job type

Experience level

SeniorLead

Salary

$29 - $36 per hour

Degree requirement

Bachelor's Degree

Location requirements

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