Verwaltungsmitarbeiter providing administrative support and customer management for seminars. Engaging with clients and organizing training events in Düsseldorf, Germany.
About the role
- Administrative Specialist supporting Hyatt's Growth Program Management team in various administrative responsibilities. Collaborating with Development leaders to improve team productivity.
Responsibilities
- Managing a wide variety of administrative responsibilities
- Supporting Development leaders to build the optimal working environment for fast-moving hybrid teams
- Arrangement of flight, hotel, and other travel for senior members of Development organization and monitoring of travel in progress
- Coordination of expense collection and submission for senior members of Development organization
- Scheduling and planning for various team virtual meetings, in-person meetings, owner meetings, and conference activities
- Calendar management for senior members of the Development organization and administration of Outlook and Teams shared calendar resources for the broader team
- Vendor set-up and organization of work contracts, processing of invoices, and broad support for maintaining vendor relationships
- Maintenance of organizational charts, team rosters, seating charts, contact lists, and productivity tools rosters
- Coordinates Development Committee meetings, including scheduling and communication, confirming, proofreading, and filing appropriate documentation, and implementing new governance processes
- Evaluates internal processes across calendar management, vendor processes and development governance to identify inefficiencies and implement scalable solutions
- Makes recommendations for and implements efforts to streamline Development’s administrative and operational tasks
- Assists with the collection, organization, and utilization of current and perspective owner contact information across Development sales and operations systems
Requirements
- 7+ years experience as Administrative Assistant, Coordinator, or Specialist in a hospitality, travel, or franchise business
- Bachelor's degree in Business Administration, Marketing, or a related field.
- Demonstratable experience with continuous improvement, efficiency, or innovation projects
- Command of MS Office suite including Word, Excel, PowerPoint, and Outlook
- Familiarity with administration of MS SharePoint and MS Teams
- Previous experience supporting hotel sales or business development vastly preferred
- Experience in customer or owner facing administrative roles preferred
- Familiarity working with sales contact or relationship management platforms preferred
Benefits
- Annual allotment of free hotel stays at Hyatt hotels globally
- Flexible work schedule
- Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
- A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
- Paid Time Off, Medical, Dental, Vision, 401K with company match
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant providing administrative support to residence halls at University Housing and Dining. Managing front desk operations and engaging with students, parents, and professional staff.
Billing Specialist at Lewis Services managing customer invoices and ensuring billing accuracy. Collaborating with teams to resolve billing issues and improve operations.
Executive Administrative Assistant supporting President of RCG Mexico. Providing broad administrative support and coordinating office operations in Cancun.
Assistente Administrativo at QCA, a prominent law firm in Brazil, handling administrative tasks and supporting client agreements.
Executive Administrative Assistant supporting Managing Directors in a global investment office. Managing calendars, travel, and providing administrative support in a fast - paced environment.
Administrative Assistant providing critical support to patients and families in a healthcare setting. Handling inquiries, resolving conflicts, and ensuring smooth service delivery.
Administrative Assistant providing operational and administrative support for accreditation processes. Collaborating with technical teams and clients for effective service delivery with compliance oversight.
UN
Administrative Assistant supporting healthcare teams and ensuring the integrity of operational processes. Contributing to service indicator analysis and ongoing improvement opportunities.
Administrative Assistant in Brasília supporting healthcare teams and ensuring operational efficiency. Focused on data integrity and service indicator analysis for continuous improvement.