Key role assisting Merchandiser with inventory management, driving sales profitability in a hybrid work environment. Collaborating with a vibrant team in London to ensure effective trading and stock management.
About the role
- Executive Assistant supporting Teleflex's Legal and Compliance teams. Providing high-level administrative support and managing key operational tasks at Wayne, PA office.
Responsibilities
- Provide day-to-day administrative support to the Corporate Vice President, General Counsel & Secretary and the Corporate Vice President, Chief Compliance Officer, as well as members of the Legal and Compliance functions, including but not limited to:
- Business travel planning and coordination.
- Expense reporting and reconciliation.
- Organize and prepare materials for internal and executive-level meetings including Board of Directors, Executive Meetings, and Compliance briefing committees.
- Calendar management, meeting scheduling, and coordination of executive-level activities.
- Act as a liaison between leadership and their direct reports to share information and deadlines as needed, with follow up on status of assignments to leadership team members or other stakeholders.
- Uphold a strict level of confidentiality and handle sensitive information with the highest level of discretion.
- Prepare meeting agendas, take and distribute minutes, track action items, and proactively follow up to ensure deadlines and deliverables are met.
- Draft, edit, and format presentations, reports, and other documents (Word, Excel, PowerPoint) in support of organizational objectives.
- Coordinate communications, including maintaining distribution lists, sending internal updates, responding to inquiries, and supporting email management.
- Support operations for both departments, including basic document review, recordkeeping, photocopying, mailings, and maintaining department supplies.
- Maintain organized and confidential department files, records, and documentation.
- Collaborate with other administrative assistants to ensure smooth coordination of activities and information flow across the functions.
- Assist with special projects, initiatives, and ad hoc requests for the Legal and Compliance teams.
- Support cross-functional projects by maintaining action trackers, scheduling project activities, preparing summaries and reports, and ensuring progress is documented.
- Serve as the point of contact for Legal billing matters. Coordinate billing and invoice processes for the Legal department, including but not limited to:
- Reviewing and processing outside counsel invoices.
- Liaising with vendors and internal finance teams to ensure timely and accurate billing/processing.
- Track budget and spend against the legal forecasts; provide legal spending reports.
- Maintain records of billing agreements.
- Submit and monitor vendor invoices for the Compliance Officer and budget tracking and updates to finance as required.
- Coordinate translation services, as requested, with online vendor.
- Assist with other duties, special projects and initiatives as assigned.
Requirements
- Bachelor’s degree; relevant experience may be considered in lieu of a degree.
- Minimum three years of experience in an administrative, coordinator, or support role.
- Experience within a Legal, Compliance, Corporate or healthcare related field is a plus.
- Experience with expense and billing systems.
- Excellent communication skills (interpersonal, verbal, and written)
- Excellent organization skills and attention to detail.
- Ability to handle highly confidential information with discretion.
- Strong time management skills and problem-solving skills.
- Ability to efficiently handle multiple tasks on tight deadlines.
- Proficiency with Microsoft Office applications, with an emphasis on Word, Excel, Outlook and PowerPoint.
- Ability to conduct business in a professional manner and maintain composure during stressful situations.
- Ability to perform duties with initiative and exercise sound judgment.
- Ability to work effectively both independently and as part of a team.
- Ability to recognize problems, make recommendations and in some cases, independently resolve and implement solutions.
Benefits
- None specified
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant providing high - level administrative support in a fast - paced environment at California Western School of Law. Serving as a liaison to internal and external stakeholders with a focus on organized management.
Virtual Assistant Principal providing educational leadership at Virtual Preparatory Academy of Arizona. Cultivating an inclusive community, managing academic programs, and improving student engagement.
Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
Executive Assistant supporting the leadership team at The Moresby Group in Toronto. Drive operational excellence and provide strategic support in a hybrid work environment.
Unit Secretary responsible for nursing unit communication and office management tasks at PAM Health in Miamisburg, Ohio.
Entry - Level Executive Assistant supporting senior leadership at Atlantic Health Strategies. Offering administrative support and gaining real - world experience in a hybrid role.
Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
Executive Assistant supporting senior Marketing leaders in a fast - paced environment with a focus on effective calendar management and communication. Coordinating meetings, travel, and administrative processes.
Campus Secretary at Tadlock Elementary managing clerical services and office operations. Ensuring smooth administrative processes and providing support to school staff and students.