Office Manager supporting leadership and team with various admin tasks at Altus Group in Frankfurt. Focused on creating an efficient workplace and maintaining employee records along with invoicing tasks.
About the role
- Executive Administrative Assistant providing proactive support to VP & CFO in Investment Solutions finance team. Managing schedules, travel, and business operations with an emphasis on organization.
Responsibilities
- Provide administrative support to the VP & CFO and assist AVPs and Directors as needed.
- Proactively manage schedules, including preparing and sharing pre-read materials/agendas as needed.
- Manage/support business expenses; provide expense coordination for staff as required.
- Assist with the preparation and distribution of key reports and presentations.
- Coordinate travel arrangements as needed.
- Arrange and coordinate meetings across multiple locations, managing conflicting demands and schedule changes.
- Plan and execute business functions (team-building events, town halls, workshops, etc.), including room bookings, catering, and technology setup.
- Effectively collaborate with other Executive Assistants for cross-team scheduling and coordination needs.
- Arrange visitor notices, workspace assignments, and greet guests.
- Manage collaboration platforms for digital communications (SharePoint, workplace, shared documents, shared calendars).
- Act as the Purchase Coordinator for the Investment Solutions team, including ordering office supplies, hardware, headphones, and mobile devices.
- Manage purchase orders (POs) and invoices through SAP Ariba and Concur.
Requirements
- 3–5 years’ experience as an Executive Assistant to senior executives
- Proactive, adaptable, reliable, and demonstrates a strong work ethic; upholds strict confidentiality standards.
- Exceptional verbal and written communication, organization, and time management skills, with flexibility to manage shifting priorities.
- Advanced proficiency in Microsoft Suite (Word, OneNote, Excel, PowerPoint, Outlook) and Adobe; comfortable in high-volume, paperless settings.
Benefits
- Diversity and inclusion initiatives
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant managing client contract information and supporting administrative tasks for a technology solutions company. Involves various organizational duties to ensure efficient operations.
Administrative Assistant providing varied support for executive functions in Eagan, MN. Role involves handling confidential information and coordinating administrative tasks for a government client.
Assistant(e) Administratif(ve) at Exco supporting teams in the administrative management. Involves client interaction, document handling, and HR management in a collaborative environment.
Administrative Assistant role at Lincoln Electric maintaining employee records and supporting internal processes in Caxias do Sul, Brazil.
Administrative Assistant role at PwC Canada focusing on high - level administrative support and operations management. Collaborating with executives and managing complex schedules and communications.
Assistant administratif au sein d'Exco pour la gestion et l’organisation administrative. Accueil client, traitement des documents, et assistance des équipes comptables.
Join our Benelux HR team as an HR & Office Manager Intern. Lead intern hiring, support HR projects, and act as receptionist back - up in a hybrid, fast - paced e - commerce environment.
Assistant Administratif et Commercial supporting the development of energy - saving strategies in France. Collaborating with the team for administrative and commercial support over a one - year alternance period.
Assistant administratif et financier dans une direction du numérique à Saint - Ouen - sur - Seine. Suivi administratif, comptable et budgétaire en collaboration avec divers services.