Home Health LPN Office Manager managing patient care and office tasks. Ensuring confidentiality, effective communication with patients, and assisting with community activities in Camden, TN.
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Hybrid Executive Administrative Assistant, Investment Solutions Finance
Posted 10 hours ago
About the role
- Executive Administrative Assistant providing proactive support to VP & CFO in Investment Solutions finance team. Managing schedules, travel, and business operations with an emphasis on organization.
Responsibilities
- Provide administrative support to the VP & CFO and assist AVPs and Directors as needed.
- Proactively manage schedules, including preparing and sharing pre-read materials/agendas as needed.
- Manage/support business expenses; provide expense coordination for staff as required.
- Assist with the preparation and distribution of key reports and presentations.
- Coordinate travel arrangements as needed.
- Arrange and coordinate meetings across multiple locations, managing conflicting demands and schedule changes.
- Plan and execute business functions (team-building events, town halls, workshops, etc.), including room bookings, catering, and technology setup.
- Effectively collaborate with other Executive Assistants for cross-team scheduling and coordination needs.
- Arrange visitor notices, workspace assignments, and greet guests.
- Manage collaboration platforms for digital communications (SharePoint, workplace, shared documents, shared calendars).
- Act as the Purchase Coordinator for the Investment Solutions team, including ordering office supplies, hardware, headphones, and mobile devices.
- Manage purchase orders (POs) and invoices through SAP Ariba and Concur.
Requirements
- 3–5 years’ experience as an Executive Assistant to senior executives
- Proactive, adaptable, reliable, and demonstrates a strong work ethic; upholds strict confidentiality standards.
- Exceptional verbal and written communication, organization, and time management skills, with flexibility to manage shifting priorities.
- Advanced proficiency in Microsoft Suite (Word, OneNote, Excel, PowerPoint, Outlook) and Adobe; comfortable in high-volume, paperless settings.
Benefits
- Diversity and inclusion initiatives
- Flexible work arrangements
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