Administrative Coordinator handling complex administrative duties for PNWU department. Managing schedules, coordinating events and supporting education - related activities.
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Hybrid Clinical Trials and Research Administrative Assistant
Posted 1 hour ago
About the role
- Clinical Trials and Research Administrative Assistant managing daily operations for clinical trials. Coordinating regulatory documentation and maintaining records for compliance at St. Luke's University Health Network.
Responsibilities
- Coordinate the daily operation of the Clinical Trials Office (CTO) for department management and staff by providing regulatory and administrative support
- Serve as a knowledgeable resource to management, staff, physicians, and the general public by maintaining a comprehensive understanding of CTO operations, clinical research activities, and departmental workflows throughout the network
- Maintain department out of office calendar and timekeeping logs for biweekly timecard approvals in payroll system as timekeeper in UKG Dimensions
- Responsible for the daily review of the central Clinical Trials Office email inbox and forwarding correspondence received to appropriate team member
- Create and maintain research readiness profiles for all CTO staff, investigators, and key personnel including the collection, filing, and maintenance of initial and ongoing institutional research readiness documents
- Order and maintain office supplies and files associated with purchases; work with research finance regarding financial records for all costs generated by this role and support general office management related to these areas for each CTO location
- Assist, as needed, with preparation, maintenance, tracking, and signature retrieval of essential regulatory documents in accordance with sponsor, regulatory, and institutional requirements and ensure documents are filed and audit ready; serve as SuperUser for department electronic regulatory binder system
- Process IND Safety Reports (INDSR) in preparation for review by Principal Investigators, clinical teams, and for IRB submission
- Facilitate scheduling of Pre-Study Visits (PSV), Site Initiation Visits (SIV), Interim Monitoring Visits (IMV), Closeout Visits (COV), and ad hoc meetings with study sponsors
- Responsible for provisioning access to Epic CareLink and Florence eBinders and manage associated access agreements
Requirements
- Bachelor’s degree highly preferred
- At least three years administrative assistant experience with proven project management abilities required
- Must be proficient in MS Word, Excel, PowerPoint and Electronic Mail
- Continued training in new versions of software or new computer systems expected
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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