Administrative Coordinator handling complex administrative duties for PNWU department. Managing schedules, coordinating events and supporting education - related activities.
About the role
- Administrative Assistant providing comprehensive support to senior leadership at Duke University. Managing calendars, travel, and logistics for global events and initiatives in a dynamic environment.
Responsibilities
- oversee strategic calendar management for senior leadership involved in global activities
- coordinate travel and expense management for leadership
- organize and manage high-profile meetings and committees, handling all logistics
- screen and route sensitive correspondence with discretion and confidentiality
- support global committees and working groups through scheduling, documentation, and collaboration
- manage internal and external agreements, including MOUs
- assist with special projects, workshops, and conferences, ensuring timely execution
- coordinate logistics for international visitors and delegations
- provide end-to-end support for in-person, hybrid, and virtual events
- manage day-to-day office operations and liaise with other Duke offices
Requirements
- strong educational foundation—typically a full high school education plus two years of post-secondary education in a business-related field
- four years of related business or administrative experience
- familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities
- degrees, licensures, and certifications that demonstrate ability to thrive in a dynamic administrative environment are highly valued
Benefits
- comprehensive and competitive medical and dental care programs
- generous retirement benefits
- a wide array of family-friendly and cultural programs to eligible team members
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