Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Administrative Assistant supporting executive functions on the Policy, Advocacy, and Communications team at Strada Education Foundation. Managing administrative tasks in a hybrid work environment split between onsite and remote work.
Responsibilities
- Provide comprehensive calendar management for senior leaders, ensuring clarity, accuracy, and alignment across the PAC team.
- Support special events, meetings, and team activities related to the work of the Policy, Advocacy, and Communications (PAC) team.
- Partner closely with the Executive Assistant, administrative staff, and S/VPs to maintain coordinated scheduling and seamless operations.
- Arrange and book all travel, proactively managing preferences for flights, transportation, hotel accommodations, and other logistical needs.
- Troubleshoot and resolve travel issues as they arise, providing timely solutions and updated arrangements for S/VPs.
- Prepare and submit expense reports accurately, collaborating with Strada’s Corporate Finance Accounts Payable team as needed.
- Process all invoices, including researching vendor payment cycles to ensure accurate and timely payments without over- or underpayment.
- Deliver outstanding customer service, contributing to a welcoming, supportive, and respectful work environment.
- Serve as the primary point of contact for technology, workspace, and operational issues, partnering with Corporate IT, HR, and other departments to ensure timely resolution.
- Model and uphold high performance standards, demonstrating initiative, professionalism, and follow-through.
- Support additional duties, tasks, and special projects as assigned, contributing to smooth team operations and organizational goals.
Requirements
- 3+ years of executive support experience, including complex scheduling and calendar coordination.
- Proven ability to work independently in a fast-paced environment while managing multiple priorities.
- Demonstrated experience managing multiple, heavily scheduled calendars in partnership with other assistants, with the ability to resolve requests quickly and accurately.
- Proactive approach to problem-solving with strong interpersonal and relationship-management skills.
- Excellent logistical and organizational abilities, with strong attention to detail.
- Exceptional communication skills (verbal and written) and the ability to collaborate effectively to identify and resolve issues.
- Strong command of the Microsoft Office Suite and the Google Workspace suite of tools.
- Ability to handle confidential and sensitive information with discretion, particularly when interacting with government officials and policymakers.
- Strong interpersonal judgment and the ability to navigate differences with professionalism and minimal conflict.
- Proven ability to work collaboratively across a large, complex organization to achieve results.
Benefits
- comprehensive employee benefit package
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Asistente administrativo en Cargill proporcionando apoyo administrativo y colaborando con equipos. Coordinando funciones y manejando documentación en la industria alimentaria.
Verwaltungsmitarbeiter role supporting financial and administrative tasks in a leading care facility. Collaborating cross - departmentally with a focus on customer service and financial accountability.
Verwaltungsmitarbeiter supporting administrative tasks in nursing home operations under a leading provider in Germany. Handling billing and correspondence while ensuring compliance with regulations.
Executive Administrative Assistant supporting the Managing Director and Sr. Regional Counsel in a global organization. Involves coordinating executive functions, meetings, and logistics for leadership team events.
Administrative Assistant supporting innovative service solutions for clients at RSM Brasil. Assisting with various administrative tasks including documentation and event organization.
Assistente Administrativo focusing on document management for grain origination at CHS Inc. Involves contract management, document issuance, and team collaboration.
Administrative Assistant supporting CEO at a high - growth beauty startup, managing elite contacts and maximizing executive productivity.
Verwaltungsmitarbeiter supporting the largest nursing home operator in Germany. Involves accounting, correspondence handling, and regulatory collaboration.
Office Manager at Insulet ensuring operational efficiency and managing office operations. Leading procurement, vendor operations, and supporting team logistics in a hybrid work environment.