Hybrid HR Operations Specialist, Associate 2

at State Street

• Job title: HR Operations Specialist, Associate 2
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: PLN 68,004 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Gdansk, Poland

About the role

• HR Operations Specialist responsible for Polish HR activities and compliance. Ensuring accurate employee data processing and high-quality support in a hybrid work model.

Responsibilities

• Administer employee personnel files and HR databases, ensuring timely and accurate documentation in line with Polish Labor Law and internal procedures.
• Handle general office tasks such as collecting and processing incoming post, photocopying, packing, data entry, and mailing documents.
• Respond to employee inquiries related to HR administration processes.
• Maintain and update HR databases and systems (Excel, Enova, MyWorkday, Exchange, etc.).
• Prepare and distribute standard and ad hoc HR reports according to guidelines.
• Ensure smooth and timely flow of critical information to relevant parties and vendors.
• Provide HR administrative support across departments and divisions.
• Maintain strict confidentiality and comply with global and local data privacy requirements within GHR Shared Services.

Requirements

• Polish proficiency at B2 level (spoken and written) and very good English.
• 2+ years of experience in Polish HR administration.
• Willingness to work in a hybrid model, with a strong on‑site presence in Gdańsk.
• Knowledge of Polish HR operations (parental and annual leaves, terminations, employee lifecycle documentation, HR systems).
• Professional handling of confidential information and strong interpersonal skills.
• Good understanding of the Polish Labor Code.
• Solid MS Excel skills (e.g., pivot tables, v-look up).

Benefits

• Permanent employment contract from day one.
• Hybrid model with a requirement to work from the office 3 days per week.
• Additional days off (Birthday Day Off, 3rd and 5th anniversary days, and more).
• Premium life insurance and private pension plan.
• Medical package for employees and their families (partner and children).
• Wide range of soft‑skills trainings, technical workshops, language classes, and development programs.
• Opportunities to volunteer your time through company initiatives or external organizations.
• Variety of well‑being programs.