Secretary Specialist at Florida Department of Children and Families performing routine clerical tasks and supporting case management functions. Handling inquiries, correspondence, and record maintenance.
SF
Hybrid Senior Executive Assistant
Posted last week
About the role
- Senior Executive Assistant providing sophisticated administrative support for Corporate Tax leaders at Fidelity. Collaborating with executives and managing a multifaceted, fast-paced environment.
Responsibilities
- Provide sophisticated administrative support for the Corporate Tax leaders and their teams
- Prioritize multiple tasks simultaneously
- Serve as the focal point of a multifaceted, fast-paced business environment
- Handle and prioritize complex executive calendars across Fidelity
- Coordinate travel, process expense reports and invoices
- Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently
- Initiate resolution of sophisticated problems and inefficiencies
- Maintain strict confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and procedures
- Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information
- Partner on agenda and presentation creation for leadership, all-hands and other key team meetings
- Prepare and format critical documents
- Support domain and chapter level offsites
- Ordering equipment and assisting in onboarding of new team members
Requirements
- Bachelor's degree is strongly preferred, but not required
- 5+ years of senior executive admin experience
- Broad understanding of company/functional policies and practices, financial industry background is highly preferred
- Polished, professional maturity and previous corporate environment experience
- Proven effectiveness in interactions and communications with senior level management
- Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks
- Collaborates effectively in a high volume, fast-paced environment, balancing multiple priorities
- Detail-oriented, proactive, and strong organizational skills
- Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
- Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature
- Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
- Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events
- Willingness to learn and advance your skills
- Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)
Benefits
- Comprehensive health care coverage and emotional well-being support
- Market-leading retirement
- Generous paid time off and parental leave
- Charitable giving employee match program
- Educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career
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