Office Manager directing office activities at cold storage facility and assisting with financial reporting. Requires logistics experience and strong admin skills in a customer service driven environment.
About the role
- Administrative Assistant providing clerical support to managers and employees. Securing office access and assisting in various administrative tasks in Marana, AZ.
Responsibilities
- Provide clerical support to managers, employees, and customers
- Secure the office during regular business hours to ensure no unauthorized access is granted
- Greet guests and direct incoming calls to appropriate associates
- Manage mail distribution and flow of correspondence
- Maintain inventory of supplies
- Process travel arrangements, make and reconcile purchases, and maintain company records
- Plan and organize philanthropy and company events.
- Ensure facility is stocked with office supplies, neat, and secure.
- Maintain a clean and organized office supply, copy/fax area, and conference room area
- Answer and screen telephone calls
- Compose and type routine correspondence and documents as required
- Arrange conference calls and meetings, take minutes, and provide refreshments as needed.
- Train to be backup for NASA badging
Requirements
- High school diploma or GED required
- One year of administrative assistance required
- Two or more years of experience preferred
- Current driver's license, proof of U.S. citizenship or proof of authorization to work in the US
- High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
- Effective verbal, written and interpersonal communication skills
- Detail-oriented, effective time management and organizational skills required.
- Must be flexible and able to adapt to different work tasks.
- Professional personal presentation.
- Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible working arrangements
Job title
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