Office Manager directing office activities at cold storage facility and assisting with financial reporting. Requires logistics experience and strong admin skills in a customer service driven environment.
About the role
- Hospice Administrative Assistant supporting JourneyCare Hospice team in Chicago, IL. Managing schedules, calls, and documentation while ensuring confidentiality and compliance with regulations.
Responsibilities
- Supports scheduling and basic calendar coordination as requested
- Assists with preparing materials for meetings, including simple reports and spreadsheets
- Supports general office organization and assists with visitors when appropriate
- Answers incoming calls and direct them to the appropriate team member
- Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow-up
- Uses sound judgment to identify calls that require urgent attention and escalates appropriately
- Maintains simple documentation of calls or requests based on established procedures
- Provides general office support such as copying, scanning, organizing documents, and maintaining files
- Enters data accurately into spreadsheets, updates logs, and pulls basic information for reports
- Helps track and organize department information such as staffing schedules, referral logs, or productivity sheets
- Maintains a high degree of confidentiality at all times due to access to sensitive information
- Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
- Follows all Medicare, Medicaid, and HIPAA regulations and requirements
- Abides by all regulations, policies, procedures, and standards
- Performs other duties as assigned.
Requirements
- High school diploma or equivalent
- One to two years of office or customer service experience preferred
- Able to learn basic triage steps for identifying urgent calls
- Strong oral and written communication with exceptional customer service skills
- Ability to stay organized and manage shifting tasks
- Ability to work with confidential information
- Proficient with Microsoft Excel including entering data, sorting, filtering and creating simple spreadsheets
- Basic proficiency with Word, Outlook and other Microsoft Office programs
- Comfortable working with numbers and maintaining accurate tracking tools
- Assess work load and re-prioritize as needed, handling multiple tasks under tight deadlines
- Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments
- Interacts professionally with all levels of management and staff
- Must have reliable transportation, current driver's license, and appropriate automobile insurance.
Benefits
- Comprehensive benefits, including medical, dental, and vision, effective on the first of the month
- 401(k) retirement plan with a generous company match
- Generous time off accruals
- Paid holidays
- Mileage reimbursement
- Tuition Reimbursement
- Employee Referral Program
- Hospice Certification benefit and salary increase
- Merit Increases
- Employee Discount Programs
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Hospice Administrative Assistant at JourneyCare Hospice providing administrative support and managing office tasks in a compassionate environment. Engaging with patients and families while maintaining confidentiality.
Assistant administratif pour Vaudoise, impliqué dans la gestion des formations et qualité des prestations. Gérant la plateforme de formations et créant des supports pédagogiques à Berne.
Administrative Assistant providing clerical support to managers and employees. Securing office access and assisting in various administrative tasks in Marana, AZ.
Medical Administrative Assistant at Boston IVF handling scheduling and clerical tasks in a medical setting. Supporting physicians and managing patient interactions in Wellesley, MA.
Office Manager supporting management with administrative tasks and coordination at Stollfuß Verlag in Bonn. Requires experience in office management and strong organizational skills.
Administrative Assistant supporting the Education Office in scheduling and administrative tasks. Assisting the Director and Academy Director with operational duties in a health care environment.
Administrative Assistant managing administrative tasks including travel organization and office management at a top - tier research institute. Supporting multiple departments in a professional environment.
Administrative employee managing documentation and client communication for a care service organization. Position involves various administrative tasks in support of a caring team.
Verwaltungskraft supporting team activities and client coordination at aiutanda in Germany. Handling administrative tasks and utilizing care software for efficient operations.