Hybrid Proposal Coordinator, US Market

at Securitas Group

• Job title: Proposal Coordinator, US Market
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Gurugram, India

About the role

• Proposal Coordinator managing end-to-end proposal process for Securitas in North America. Collaborating with bid teams to deliver high-quality proposals that meet client requirements.

Responsibilities

• End-to-End Proposal Coordination: Manage the entire bid process—from assignment to final submission—ensuring deadlines are met, compliance requirements are satisfied, and proposal quality standards are upheld.
• Strategic Thinking: Collaborate with the North American Bid Team to shape proposal strategies that address client needs and highlight our competitive advantages. Turn these strategies into clear, compelling responses that strengthen our position.
• Content Customization: Customize proposal content to meet specific client requirements, ensuring responses highlight our latest offerings, technical capabilities, and strengths. Maintain and update proposal templates and content libraries to keep materials current and relevant.
• Compliance: Ensure all bids meet RFx requirements and align with Securitas’ legal and licensing standards. Partner with legal and compliance teams to identify risks and implement mitigation strategies.
• Timeline Management: Develop and maintain bid schedules with clear milestones, deadlines, and review checkpoints to keep the process on track.
• Proposal Quality Assurance: Conduct regular reviews with the US bid team to ensure proposals are accurate, consistent, and fully aligned with RFx requirements and Securitas’ strategic objectives. Perform final checks and approvals before submission.
• AI Development: Leverage AI tools for RFx data analysis, content creation, and workflow optimization. Draft effective prompts and ensure the quality of AI-generated content. Contribute to maintaining high-quality, relevant data for AI systems and apply AI insights to support strategic decision-making.
• Post-submission Analysis: Collect and review feedback from completed bids to identify improvement opportunities. Track win/loss results and apply insights to strengthen future proposals and improve success rates.

Requirements

• Bachelor’s degree in Business, Marketing, Communications, Project Management, or a related field.
• 4+ years of experience in bid management, proposal coordination, or a similar role within a corporate, consulting, or professional services environment.
• Strong understanding of the RFP/RFI process and best practices in proposal development for large, multi-national clients based in the US.
• Experience managing complex, multi-stakeholder proposals, preferably within a global company or in response to high-value bids.
• Good understanding of US market trends and procurement processes.
• Proficiency in proposal management software (e.g., AutogenAI, QorusDocs, Loopio, Qvidian) and document management tools (e.g., SharePoint, MS Office Suite).
• Strong project management skills with experience using tools to manage timelines and track deliverables.
• Excellent written and verbal communication skills to craft clear, client-focused proposals.
• Review and edit proposals for consistency, grammar, and compliance with company standards.
• Must have excellent English written and verbal communication skills.

Benefits

• Opportunities for professional growth and development
• A dynamic, collaborative work environment focused on continuous improvement and knowledge sharing