Executive Assistant supporting the CEO of Bearpaw, a fast - growing archery brand. Managing operations to free CEO for strategic tasks and growth initiatives.
About the role
- Personal Assistant to UK and Europe Regional Directors at RLB, managing executive support and operations in a hybrid working environment.
Responsibilities
- Proactively manage complex, fast‑moving diaries, resolve conflicts, and plan ahead to optimise the Directors’ time.
- Act as gatekeeper and first point of contact, triaging communications and making day‑to‑day decisions that protect leadership focus.
- Prepare meeting briefs, packs and pre‑reads; attend meetings, take precise minutes, and drive action follow‑up to completion.
- Arrange complex domestic and international travel, itineraries, visas, risk assessments, and logistics.
- Organise leadership breakfasts, lunches, dinners and events.
- Complete monthly personal expenses and credit card reviews.
- Hold weekly 1:1 meetings with the Regional Directors.
- Attend UK & Europe Board meetings; lead agenda preparation, minutes, and action logs.
- Prepare and govern Teams Planners; ensure actions are progressed.
- Manage Quarterly Europe Board Meetings and documentation.
- Maintain and improve digital workflows using Microsoft 365.
- Oversee D365 debt reporting and regional debt percentages.
- Support weekly debt‑chase processes and communications.
- Support timesheet entry protocol and reporting.
- Maintain Clear Review cycles and LinkedIn management for the Regional Director.
- Coordinate communications across the UK & Europe Region.
- Build strong cross‑regional relationships.
- Handle confidential information with discretion.
- Support business development, operational projects and change initiatives.
- Identify workflow improvements and support adoption of new systems.
- Support Succession Planning and the 2030 Strategy.
- Uphold the One RLB Vision and Culture.
Requirements
- Proven experience supporting senior leaders.
- Experience with board support, agendas, and minutes.
- Cross‑regional coordination.
- Travel and leadership event coordination.
- Familiarity with D365 and LinkedIn (advantageous).
- Judgement, discretion, anticipation, planning, influence.
- Strong communication skills.
- Digital fluency and data accuracy.
- Calm under pressure and relationship‑driven.
- High initiative and decision‑making confidence.
- Microsoft 365, D365, Clear Review, LinkedIn.
Benefits
- Hybrid Working - Working patterns to support your work-life balance. As well as competitive maternity and paternity packages.
- Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
- Focus On Wellbeing - We offer a number of health and wellness options, including gym membership and cycle to work schemes.
- Healthcare Packages - Private healthcare insurance and medical support, including dental insurance and eyecare vouchers.
- Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
- Additional Benefits - We offer a wide range of benefits including a season ticket loan and professional membership subscriptions.
- Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions.
- Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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