Office Administrator supporting Homewatch CareGivers in healthcare operations. Ensuring compliance and effective communication within the team and with clients.
About the role
- Manage Grants Administration for Philanthropy Northwest overseeing federal grant compliance and a team of direct reports. Collaborate with EPA for the Thriving Communities program in several states.
Responsibilities
- Partner with the Director of Finance and Grants Administration to oversee the compliance aspects of PNW’s intermediary grantmaking which is currently focused on the Thriving Communities partnership with the Environmental Protection Agency.
- Develop and manage processes to ensure federal grant compliance for 200+ grant subrecipients including but not limited to, a Federally-compliant subrecipient monitoring plan and the subrecipient award closeout process.
- Manage the grants administration staff as they develop policies and procedures and navigate complex issues.
- Ensure compliance with Uniform Guidance and all applicable funder rules and regulations in implementation and grantmaking activities.
- Manage grant administration workflow to support the smooth execution of the grant lifecycle.
- Evaluate opportunities to streamline and improve workflow with a bias toward reducing administrative and reporting burdens for grantee partners.
- Review and approve subrecipient payment requests.
- Review grant portfolio data to support reporting to the funder, fund balancing, and managing sub-award burn rates to maximize fund availability for grantee partners.
- Work closely with the Technical Assistance Program Officer to develop compliance and capacity building support for subrecipients.
- Prepare grant draw-down requests to the funder.
- Assist in leading the federal annual single audit.
- Manage a portfolio of high profile subgrantees as required.
- Supervise the grants administration team which includes three full-time Grants Administrators and two contract Grants Administrators ensuring they meet performance expectations, work deliverables, and are supported in their continued professional development.
Requirements
- Knowledge of nonprofit finances and grantmaking.
- Expertise and ability to oversee grants administration and provide oversight and counsel to the grants administration team’s work.
- Thorough understanding of 2 CFR 200 (Federal Uniform Guidance)
- Experience leading audit, compliance, and grant budgeting activities.
- Experienced with managing and monitoring a large volume of complex subrecipients with both reimbursement-type subawards and fixed-amount subawards.
- Ability to translate complex regulations and collaborate effectively with colleagues who do not necessarily have grant administration / compliance backgrounds.
- Ability to build systems and initiatives from the ground up and a commitment to continual improvement across grants administration.
- Robust business acumen with the ability to bring a keen understanding of costs, benefits, and risk analysis to organizational opportunities.
- Ability to lead, develop, and mentor staff in an inclusive intercultural environment where staff of all backgrounds and abilities can thrive.
- Proven supervisory skills that nurture leaders at all levels and support the team’s work across complex regulations and systems while keeping the mission at the heart.
- Exceptional interpersonal skills and demonstrated ability to manage relationships with integrity and consistency, including a keen ability to work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities.
Benefits
- medical
- dental
- retirement contribution by employer (6% of salary and additional up to 2% dollar to dollar match (up to $1,800/year) to employee contribution)
- professional development paid holidays
- generous vacation policy
- flexible schedule
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